Administrative Assistant/Receptionist

We are looking for Administrative Assistant/Receptionist to join our team.

The successful candidate will handle general office duties, such as directing communications between colleagues and clients, entering data, bookkeeping, filing, and maintaining office equipment. 

Responsibilities:

• Manage the office petty cash.
• Ensure timely order of all office supplies, stationary stock.
• Ensure timely payments of all monthly bills for internet, systems, utilities, suppliers.
• Manage Alliance Law renovation process & make sure to meet the firm's standards.
• Coordinate with the relevant teams for any needed maintenance (laptops, desks, printers air conditions, plumbing and painting.
• Handling the onboarding of lawyers and employees; laptop availability and setup, seating allocation, email signature, and business card.
• Handles business meetings preparations (meeting room setup, catering).
• Random check up on the lawyers’ offices.
• Handles filling of Engagements & POAs.
• Check the Firm's email and distribute it to the relevant parties.
• Answers all phone calls and greets guests professionally.
• Address Partners and Lawyers queries ; scan, photocopy, document typing.

 IT Duties:

• Report to the IT outsourced team any technical issues with server, internet, laptops & printers & follow up on their solutions.
• Handling the firm’s laptops inventory.

Qualifications:

• Bachelor’s degree.
• Minimum of 3 to 4 years of experience.
• Working knowledge of office equipment, like printers.
• Proficiency in Microsoft Office.
• Excellent time management skills and the ability to prioritize work.
• Attention to details and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task