Administrative Assistant/Receptionist

Brice Environmental Services Corporation

Regular

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture.

Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful.

What does Brice Environmental Services Corporation do?

Brice Environmental Services Corporation is a leader in performing logistically complex projects in rural and remote locations nationwide. We have a proven track record in completing projects to full customer satisfaction as a result of our strong work ethic, safety record, and a commitment to outstanding client services.

What can you expect?

As the Administrative Assistant/Receptionist, you will work on-site in Anchorage by supporting the various technical and administration functions to ensure efficient and effective operations for multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so you must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high-quality work in a high-pressure environment.

How will you do it?

Administrative Support

• Schedules conference rooms and assists in setting up meetings
• Orders/stocks office supplies
• Orders/stocks kitchen supplies
• Orders office lunches
• Orders office supplies for new employees
• POC for copier issues/ monthly meter readings
• Open/close kitchens daily to include coffee and late machines, dishwasher unloading and loading, overall tidiness, organizing, cleanliness of appliances, weekly refrigerator cleanout
• Open/close conference rooms daily to include cleaning of white boards, tidiness
• Open/close copy areas daily to include organizing, tidiness, restocking copiers
• Expediting as required
• Additional support as needed
• Work in a constant state of alertness and in a safe manner.
• Perform any other duties as assigned.

Accounting Support

• Assists in the preparation of expense reports
• Assist in pulling invoices from vender portals, logging and emailing them to A/P
• Assists in credit card reconciliations including mid-month, monthly, and year-to-date
• Assists in locating missing company credit card receipts
• Assists in monthly and year-end A/P close

Receptionist

• Answers and screens incoming calls and takes messages
• Welcomes visitors by greeting them and directing them to appropriate location
• Maintains guest sign-in sheet
• Maintains reception area to include daily tidiness, cleanliness, company paraphernalia stocked
• Picks up mail daily and distributes to staff
• Receives packages and certified deliveries
• Prepares and schedules USPS, FedEx, and UPS shipments
• Coordinates pick-ups and drop-offs with various couriers and deliveries
• Weekly recycling of office boxes
• Report on office maintenance/security issues to Office Coordinator

Knowledge, Skills, & Abilities:

• Background in administrative and accounting functions
• Strong experience in Microsoft Office Suite
• Excellent oral and written communication skills, and ability to multi-task and manage time.
• Ability to work in a team environment.
• Ability to work in an Alaska Native Corporation multi-business environment.

Supervisory Responsibilities:

This position does not have any supervisory responsibilities.

Who is Brice Environmental Services looking for?

Minimum Qualifications:

• Two years’ experience working in a professional office environment required
• Experience with Microsoft Office and especially Excel required

Preferred Qualifications:

• Associate’s degree in business or Accounting preferred

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Environmental Services has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate support may be necessary.

More reasons you will love working with Brice Environmental Services Corporation:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, & LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.
• Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com

How do you apply?

Please visit our careers page at www.calistabrice.com and select Brice Environmental Services Corporation under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Environmental Services Corporation? Simply reach out to recruitment@calistabrice.com

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.