Administrative Assistant/Receptionist

Job Overview
We are seeking an organized Administrative Assistant/Receptionist to join our team. This role requires strong computer literacy, proficiency in CRM, Microsoft platforms, QBO and the ability to manage various administrative tasks. Bilingual candidates are encouraged to apply as they will enhance our communication with a diverse clientele.

Responsibilities

• Greet and welcome guests in a professional manner, ensuring a positive first impression.
• Assist the loading dock manager in scanning and organizing all daily inbound deliveries.
• Enter daily deliveries into the system accurately, catagorizing by customer.
• Manage incoming calls, directing them to the appropriate personnel or taking messages as necessary.
• Maintain an organized front desk area, ensuring all materials are stocked and accessible.
• Handle scheduling and calendar management for appointments and meetings.
• Assist with administrative tasks such as filing, data entry, and correspondence.
• Utilize computer systems to manage client information and appointments efficiently.
• Provide support to other office staff as needed, acting as a personal assistant when required.
• Ensure confidentiality of sensitive information in accordance with company policies.

Experience

• Previous experience in a front desk or receptionist role is preferred.
• Strong administrative skills with the ability to multitask effectively.
• Proficiency in Microsoft 365 applications (Outlook, Excel, Word).
• Familiarity with phone systems and office equipment.
• Bilingual abilities are a plus, enhancing communication with clients from diverse backgrounds.
• Excellent interpersonal skills with a focus on customer service and professionalism.

The hours are flexible, and we're willing to work with you on creating a consistent schedule. **No hours available after 3:00pm.**

Job Types: Full-time, Part-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person