Administrative Assistant/Receptionist/Secretary

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant/Receptionist/Secretary to join our team. This vital role combines front desk responsibilities, administrative support, and office management to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to handle multiple tasks efficiently. This paid position offers an exciting opportunity to contribute to a professional environment where your organizational talents and customer service skills will shine.

Responsibilities

• Greet visitors and owners in the association, along with the Board of Directors, and manage the front desk with professionalism and warmth, ensuring a positive first impression.
• Answer phone systems promptly, directing calls accurately and courteously while maintaining excellent phone etiquette.
• Manage calendar scheduling, appointments, and meetings using Zoom, ensuring efficient time management.
• Perform data entry and maintain organized filing systems for documents, correspondence, and records.
• Support bookkeeping tasks, including invoicing and expense tracking.
• Handle clerical duties such as proofreading documents, preparing reports, and managing correspondence with attention to detail.
• Assist with office management duties, including supply inventory, organizing files, and coordinating office activities to ensure a productive work environment.

Skills

• Strong computer literacy with proficiency.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Demonstrated experience in office management, clerical work, or administrative support roles.
• Exceptional typing speed and accuracy for data entry tasks; proofreading skills for document review.
• Strong customer service orientation with the ability to provide support via phone or in person confidently.
• Proven time management skills to juggle multiple responsibilities efficiently while maintaining attention to detail. Join us in creating a welcoming office environment where your organizational expertise and dedication will make a meaningful impact!

Pay: $18.00 - $25.00 per hour

Work Location: In person