Administrative & Billing Specialist

Role Summary

We are looking for a sharp, organized Administrative & Billing Specialist to join our team in Hyattsville. This is a hybrid role designed for a professional who enjoys the variety of managing a front office while maintaining "eagle-eye" precision over our accounts receivable. You will be the face of our local operations and the engine behind our billing cycle.

Key ResponsibilitiesBilling & Financial Support

• Full-Cycle Invoicing: Prepare and send out accurate invoices; ensure all billable hours or products are accounted for.
• Collections & AR: Monitor the aging report and perform polite but persistent follow-ups on outstanding Hyattsville-area and regional accounts.
• Financial Integrity: Reconcile payments against bank statements and update [Software Name] daily.
• Reporting: Assist management with monthly financial snapshots and revenue tracking.

Administrative & Local Operations

• Office Hub Management: Serve as the primary point of contact for the Hyattsville office, managing local vendors, mail, and deliveries.
• Client Reception: Professionally handle incoming calls and greet clients or partners visiting the office.
• Operational Support: Organize digital and physical files, ensuring compliance with MD record-keeping standards.
• Meeting Logistics: Assist in coordinating local team meetings, including space prep and materials.

Required Skills & Qualifications

• Experience: 2+ years of administrative experience; 1+ year of billing or light bookkeeping.
• Location Knowledge: Familiarity with the Hyattsville/Prince George’s County business landscape is a plus.
• Software Proficiency: Advanced skills in Microsoft Excel and experience with e.g., QuickBooks.
• The "Switch": The ability to move seamlessly between a "client-facing" personality and a "deep-focus" billing mindset.

Job Types: Full-time, Contract

Pay: $20.00 - $25.00 per hour

Benefits:

• Opportunities for advancement
• Professional development assistance

Work Location: Hybrid remote in Hyattsville, MD 20782