Administrative Coordinator

Job Summary

The Administration Coordinator is responsible for providing efficient administrative and operational support to ensure smooth day-to-day office functions at Elsewedy Electric. The role includes managing office operations, employee services, logistics, and documentation in line with company policies and standards.

Key Accountabilities

• Manage the Travel portal to handle travel requests for local and international business trips for employees (travel arrangements, hotel bookings, and visa coordination)
• Manage daily office operations, including maintenance, supplies, utilities, and facilities coordination.
• Supervise office boys, drivers, and other support staff to ensure the smooth functioning of office activities.
• Manage company vehicles, fuel cards, and renewal of registrations.
• Oversee office asset inventory and ensure proper record-keeping
• Coordinate with procurement and finance for purchase requests, petty cash, and vendor payments
• Handle the payment requests in alignment with the internal procedures.
• Handle the Medical Insurance-related tasks, including enrolment and claims coordination.
• Ensure all administrative processes comply with company policies and UAE regulations.
• Maintain confidentiality and professionalism in handling company documents and employee information.

Qualifications

• Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience in administrative or coordination roles.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and under pressure.