Administrative Coordinator

Join Our Team

Join a mission driven organization rooted in the labor movement that works every day to help workers overcome barriers, access career opportunities, and build stronger futures for themselves and their families.

The Minnesota Teamsters Service Bureau (MNTSB) exists to uplift both Teamster members and the communities we live in by providing resources that strengthen personal and professional well-being. Through accessible programs, advocacy, and partnerships, MNTSB supports workers and their families while expanding opportunities that lead to stable careers, strong families, and resilient communities.

Our work is grounded in the values of solidarity, equity, compassion, and integrity. MNTSB operates from a whole person approach, recognizing that employment success is often connected to other life challenges. Our programs help individuals overcome barriers, access education and training, and connect to meaningful employment that supports long term career growth.

Through workforce development programs such as the Dislocated Worker Program, MNTSB works directly with job seekers to provide career counseling, employment services, and coordinated support that helps individuals successfully transition into sustainable employment.

Each year MNTSB serves workers and families across Minnesota by connecting them to career opportunities, training programs, and supportive resources that strengthen both their livelihoods and the communities where they live and work.

Position Overview

The Administrative Coordinator plays an important role in supporting the daily operations of the Minnesota Teamsters Service Bureau. This position provides organization wide administrative support and assists with maintaining accurate financial and program records.

This role is also responsible for serving as the primary point of contact for incoming calls. The Administrative Coordinator manages a high volume of phone inquiries from job seekers, participants, partners, and the public, ensuring callers receive accurate information and are directed to the appropriate staff or resources.

The Administrative Coordinator helps ensure the office operates efficiently by supporting staff, coordinating administrative processes, maintaining participant and organizational records, and assisting with accounts receivable and accounts payable data entry.

The ideal candidate is highly organized, detail oriented, comfortable managing multiple priorities, and able to communicate professionally while handling frequent phone interactions.

Key Responsibilities

Administrative and Organizational Support

• Serve as the first point of contact for all incoming calls, managing a high volume of phone inquiries and directing callers to the appropriate staff, program, or resource.
• Provide administrative support across the organization to ensure efficient daily operations.
• Screen applicants for program eligibility and assist with intake documentation.
• Maintain accurate program files, forms, and participant documentation.
• Enter and maintain participant and organizational data in database systems.
• Coordinate calendars, workshops, and meeting room reservations.
• Maintain organized electronic and physical filing systems.
• Order and track office supplies and maintain inventory.
• Assist with meeting and event logistics including materials, meals, and deliveries.
• Process incoming and outgoing mail and deliveries.
• Assist with updating website content and organizational materials as needed.
• Support staff with administrative needs and special projects as assigned by the Executive Director.

Financial and Data Entry Support

• Enter invoices and supporting documentation for accounts payable processing.
• Record incoming payments and maintain accurate accounts receivable records.
• Maintain vendor and customer records in the accounting system.
• Log deposits and maintain organized financial documentation.

Required Skills

• Strong organizational skills and exceptional attention to detail.
• Strong phone presence and ability to manage a high volume of calls while providing professional and helpful customer service.
• Excellent communication and interpersonal abilities.
• High level of integrity, discretion, and trustworthiness.
• Ability to manage multiple priorities while maintaining strong attention to detail.

Qualifications

Required

• Minimum of 3 years of administrative or clerical experience.
• Proficiency in Microsoft Office Suite including Word, Outlook, Excel, and Teams.
• Experience using office equipment such as copiers, scanners, and multi-line phone systems.

Preferred

• Associate degree in business administration, accounting, or a related field.
• Experience with Salesforce or other client management systems.
• Experience with accounting systems and financial data entry.
• Experience working in nonprofit, workforce development, or community-based organizations.
• Proficiency with Wix & Canva.

Job Details

Type: Full time

Schedule: Monday through Friday, 8 hours per day

Salary: $49,920 to $54,080 annually depending on experience

Benefits

• Medical, dental, and vision coverage
• Two weeks paid vacation
• Fourteen paid holidays
• Paid sick time earned at one day per month
• 401(k) retirement plan

Location

Minneapolis or Blaine Office

Option to work from home on Fridays

Reporting Structure

This position reports to the Operations Manager.

How to Apply

Submit your résumé and cover letter to clerical@mntsb.org

Minnesota Teamsters Service Bureau values diversity and encourages applicants from all backgrounds to apply.

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person