Administrative Coordinator

Willamette Valley, Oregon based wine company seeks part-time Administrative Coordinator for bookkeeping, sales support, accounts payable, accounts receivable, and other general administrative functions. The successful candidate will effectively manage their time and juggle a variety of tasks with professionalism and attention to detail. This is a hybrid role, largely working from home, but it requires occasional visits to company headquarters in Oregon City as well as our winery in Newburg. This role requires you to work 3 days per week, 5-6 hours per day with occasional extra hours to assist on special projects, covering for absent colleagues and to support local wine-related events.

GENERAL RESPONSIBILITIES

· Enter Accounts Payable in QuickBooks and the bank’s online payment system.

· Process Receivables made electronically or by check.

· Reconcile bank accounts.

· Maintain accurate inventory records and conduct timely inventory reconciliations.

· Liaison with outside service providers.

· Process wholesale orders; create invoices and arrange shipment; send distributor invoices.

· Manage customer records.

· Assist in coordinating order shipping; ensure timely delivery of orders to clients.

· Create and distribute sales reports.

· Liaison with distributor partners to notify them of company initiatives.

· Work on special projects as required by management.

QUALIFICATIONS AND REQUIREMENTS

· Minimum of 3 years of related experience.

· In-depth knowledge of Quickbooks, Excel, MS Office required.

· Able to work independently, take initiative, and manage time effectively.

· Sharp attention to detail with strong oral and written communication skills.

· Versatility, flexibility, and a willingness to work with enthusiasm.

· Able to work in a team environment as well as operate independently.

· Access to reliable modes of transportation.

Job Details

· Pay: From $24 per hour

· Hours: 15-20 hours per week / 5-7 hour shifts

· Paid Time Off

· Location: Hybrid (remote with some in-person and local responsibilities)

· Discounts on company wine

· Access to wine related events

Pay: From $24.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: Hybrid remote in Oregon City, OR 97045