Administrative Coordinator

Administrative Coordinator – Stratus Systems (Richardson Office)

$30 – $35 an hour – Full-time

Location: Richardson, TX

Job Type: Full-Time

Union Status: Non-Union

Pay: $30–$35/hour, based on experience

Benefits: Health Insurance, Paid Time Off, Retirement Plans, Bonus Opportunities

About Stratus Systems

Stratus Systems is a Dallas-based mechanical contracting firm specializing in commercial, industrial, and high-purity piping systems including HVAC, plumbing, medical gas, and exhaust systems. The company delivers precision mechanical solutions through a streamlined project management process, leveraging advanced BIM/VDC, laser-scanning, and prefabrication workflows.

Core Values

Safety

Quality

Integrity

Respect

Teamwork

Profit with Purpose

Position Overview

The Administrative Coordinator reports to the Accounting team and supports the Richardson office with onboarding, badging, and administrative operations. This role works closely with the hiring manager to ensure a smooth onboarding experience for new hires while also assisting with accounts payable functions. The position is highly detail-oriented and administrative in nature, with opportunity to grow into expanded accounting responsibilities over time.

Key Responsibilities

Own and manage the onboarding process for new hires, including documentation and coordination.

Handle employee badging and site access requirements.

Maintain accurate employee records and onboarding documentation.

Perform high-volume data entry with a strong focus on accuracy and organization.

Provide general administrative support to office and project teams.

Assist the accounting team with accounts payable tasks, including invoice entry and tracking.

Support organization and maintenance of vendor and project documentation.

Coordinate with internal teams to ensure smooth communication between field and office.

Required Qualifications

Bilingual (Spanish/English) required.

Strong attention to detail and organizational skills.

Ability to manage high-volume administrative tasks with accuracy.

Willingness to learn and take on new responsibilities.

Strong communication skills and ability to work across teams.

Proficiency in Microsoft Excel and general computer systems.

Preferred Qualifications

Prior administrative or office support experience.

Exposure to onboarding, HR coordination, or accounts payable processes.

Experience in construction, industrial, or similar environments.