Administrative Coordinator

Our client, an integrated marketing services firm is looking for an Administrative Coordinator to support their leadership team across the sales and partnerships division. The ideal candidate will be highly organized, proactive, and deadline driven, with an interest in supporting day-to-day operations for a growing business. In addition to administrative support, this role will take on heavy project management responsibilities, helping to track key initiatives, manage timelines, and keep cross-functional efforts on track. This position is based in Los Angeles and on a flexible hybrid/remote schedule.

Responsibilities Include:

• Process Support: Assist the sales teams with administrative and operational tasks throughout the sales lifecycle, from initial outreach through proposal coordination.
• Project Coordination & Tracking: Support sales-related projects by maintaining timelines, tracking deliverables, and ensuring stakeholders are aligned on key milestones and next steps. Help drive accountability and follow-through across multiple active initiatives.
• CRM Maintenance: Keep CRM records current and accurate by logging leads, notes, communications, and deal stages to support pipeline visibility and reporting.
• Prospect Research: Conduct background research on potential partners and brands, including category positioning, ecommerce footprint, and market presence.
• Content Preparation: Help organize, update, and customize sales presentations, case studies, and introductory materials. Support proposal preparation and follow-up documentation as needed.
• Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate internal and external stakeholders to ensure efficient execution of sales initiatives.
• Inbound Lead Support: Track inbound inquiries and support prompt responses and handoffs within the sales team.
• Brand Consistency: Assist in maintaining a consistent, professional tone and presentation across all sales communications and materials.

Must Have Qualifications:

• Experience: Minimum 2-4+ years of experience in project management, operations, administrative coordination, or a similar role supporting client-facing or revenue teams.
• Tools & Systems: Experience working with CRM platforms such as Salesforce, HubSpot, Notion, or similar systems; familiarity with prospecting or lead-generation tools is a plus.
• Project Management Skills: Demonstrated ability to manage multiple workstreams, track progress, and keep projects moving forward in a fast-paced environment.
• Organization & Detail: Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Communication Skills: Clear written and verbal communication skills with a professional and polished approach.
• Research Skills: Ability to gather, assess, and summarize information efficiently.

Please submit your resume for consideration.

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