Administrative Coordinator

About us:

Elsewedy Electric: Powering Progress, Empowering People

For over 80 years , Elsewedy Electr ic has been a leading manufacturer of electrical products and solutions, operating in 19 countries with over 18,000 employees. We offer a diverse range of products across wire & cable, electrical equipment, engineering & construction, digital solutions, and infrastructure investments. Beyond our manufacturing prowess, we're passionate about creating a positive and empowering work environment for our team. We foster a culture of diversity, inclusion, and continuous learning, providing opportunities for professional development and career growth. Our commitment to employee well-being extends beyond compensation with initiatives promoting work-life balance and overall well-being. Join us and be part of a company that's not just powering progress, but empowering people to build a brighter future.

Job Purpose:

The Reception& Admin Coordinator is responsible for providing efficient administrative and operational support to ensure smooth day-to-day office functions at Elsewedy Electric. The role includes managing office operations, employee services, logistics, and documentation in line with company policies and standards.

Roles & Responsibilities:

• Oversee daily office operations, including maintenance, supplies, utilities, and facility coordination.
• Supervise office support staff, including office assistants (office boys), drivers, and other personnel, ensuring the smooth execution of administrative activities.
• Manage travel arrangements, including flight bookings, hotel reservations, and visa processing for employees and visitors.
• Administer company vehicle operations, including fuel card management and renewal of registrations.
• Maintain and monitor office asset inventory, ensuring accurate records and proper documentation.
• Coordinate with procurement and finance departments regarding purchase requests, petty cash management, and vendor payments.
• Handle travel coordination for both local and international business trips for employees and VIP guests.
• Ensure all administrative processes comply with company policies and applicable UAE regulations.
• Maintain strict confidentiality and professionalism when handling company documents and employee information.
• Greet and welcome visitors in a professional and courteous manner.
• Answer, screen, and direct incoming calls and emails efficiently.
• Manage front desk operations and maintain accurate visitor logs.
• Coordinate meeting room bookings and provide support for meeting arrangements.
• Ensure the reception area is consistently clean, organized, and presentable.

You're a great fit if you have:

• Bachelor’s degree in Business Administration, Management, or a related field
• 2-4 Years' of experience in administration or office management (preferably in a multinational or industrial company)
• Professional Written and Verbal English
• Proficiency in Microsoft Office