Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Information

Department: UNT-Learning Technologies-133300

Job Location: Denton

Salary: $40,000+ DOQ

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The College of Information (COI) at the University of North Texas prepares students, advances knowledge, and serves communities at the intersection of information, people, and technology. COI brings together strengths in data science, health informatics, information science, learning technologies, library science, and linguistics through applied research to address complex challenges facing organizations and society. Through student-centered education, impactful scholarship, and deep engagement with partners across North Texas and beyond, the college advances UNT’s public mission by developing talent, discovering knowledge, and driving innovation for the public good.

The mission of the Department of Learning Technologies is to enhance learning and performance through innovative research, teaching, and service focused on, but not limited to: learning technology, information, language, and computing technologies to advance human performance, training, learning, and cognitive development.

Position Overview

This position serves the department, demonstrating a customer service philosophy while interacting with students, staff, faculty and other internal and external people, and works towards ensuring a culture of service. Responsibilities for the position include but are not limited to management of the departmental budget and processing and tracking various HR and payroll transactions. This position requires occasional work outside of an 8-5 schedule for planned events.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Exceptional customer service skills.
Advanced written communication skills.
Advanced Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Familiarity with UNT procedures and policies, including PowerBI and EIS.
Proficiency in MS Excel.
Ability to learn and adapt to new technology.

Required License/Registration/Certifications

Job Duties

• Oversees the administrative operations of the department including, but not limited to, conducting annual space survey, placing facilities work orders, processing key authorization requests for department access, and picking up and delivering mail.
• Manages, processes, and tracks/reconciles daytoday payment authorizations, contracts, and requisitions, including pcard purchases. Oversees accurate and timely completion of purchase requests and travel authorizations and reimbursements.
• Assists faculty and researchers in maintaining their individual discretionary and research accounts as needed.
• Oversees and conducts all department finance matters, including timely and accurate account revenue and expenditure transactions, payroll monitoring, and reporting any discrepancies to the Department Chair.
• Assists in all the paperwork related to departmental hiring process which includes student assistants, visiting scholars, staff and adjunct faculty. Completes job posting related tasks for adjunct and student positions in the department. Responds to student queries regarding employment opportunities in the department. Assists new employees in onboarding procedure, including I9 verification, and issuance of graduate student employment verification. Actively monitors class enrollment status and notifies adjuncts and teaching fellows regarding changes on hiring and payment, as needed.
• Provides administrative support for faculty and staff, including processing administrative forms (e.g., travel, payroll forms, workload reports, time reports, sick leave requests, etc.) for faculty and staff.
• Working closely with committees, manages and processes various scholarships for the students in the department, including endowed scholarships, and coordinates payments with the scholarship office.
• Assists with department and college events, including commencement ceremonies.

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F, 8 am to 5 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.