Administrative Coordinator 3 or 4

About this Job

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Duties and Responsibilities but not limited to:

• Provides clerical support for the Admission, Progression, and Graduation Committee.
• Transcribe minutes and provide to committee chair after meeting conducted for approval.
• Committee meeting minutes are effectively captured and edited for appropriate meeting content.
• Review faculty-student match upon receipt from the Course Coordinators.
• Prepare and send student attestations to all clinical affiliates for both undergraduate and graduate students which have met Mandatory Requirement compliance.
• Student Mandatory Requirements - Tracking Information and Communications - Responsible for tracking Mandatory Requirement compliance verification and clinical clearance approval process for all enrolled students.
• Maintain the Mandatory Requirements spreadsheet with dates. The drug and background screenings, liability insurance, CPR certifications, and Office of Student Affairs forms will be tracked for all incoming students before new student orientation to ensure compliance.
• Responsible for following up and communicating with students through email and navigate in a timely manner to ensure compliance.
• Ensure all graduating students expected to graduate have all Mandatory Requirements completed before graduation. - Responsible for checking Liability Insurance monthly.

Core competencies include:

Communicating effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Appointment Type: Classified Probational

Work Schedule: Monday- Friday; work hours will be determined by the department

Work Location: 1900 Gravier, New Orleans, LA 70112

Compensation: Starting salary range for AS609 $28,642 for AC3 or AS611 $32,781 for AC4. Pay is dependent upon applicants’ qualifications. There is an additional $1 Longevity pay for hours worked only.

This position is a part of a Career Progression Group. As part of a Career Progression Group, vacancies may be filled from this recruitment as a (Administrative Coordinator 3 or 4) depending on the level of experience of the selected applicant(s).

Additional Information About Our School/Department

Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans – Benefits

Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits

For further information about this vacancy contact:
Ora Jones
LSU Health Sciences Center
HR Management Department
504.568.7378