Administrative Coordinator - 81446

Founded in 1986, St. Charles Community College (SCC) has a reputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with a population exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative, contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute. Opening Fall 2025, the Innovation West Campus located in Wentzville features the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment. The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success, workforce advancement, and life-long learning within a global society."

The Administrative Coordinator provides high-level administrative, project management, and operational support to St. Charles Community College (SCC) Executives and their associated areas of focus. This role serves as a central coordinator for initiatives that advance institutional growth, partnerships, and innovation. The ideal candidate is highly organized, adaptable in a fast-changing environment, detail-oriented, and skilled in managing multiple priorities while maintaining accuracy and professionalism. The position requires strong communication abilities, initiative, creativity, and openness to leveraging AI tools to enhance efficiency and effectiveness.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide comprehensive administrative and project coordination support to SCC Executives.
• Manage complex projects, coordinate meetings and events, prepare agendas and materials, and track follow-up actions.
• Support planning, implementation, and monitoring of strategic initiatives by tracking timelines, deliverables, and priorities.
• Prepare, edit, and format internal and external correspondence, formal reports, presentations, and briefing materials with high accuracy.
• Draft and coordinate contracts, agreements, and official documents in alignment with institutional standards.
• Maintain organized filing systems for projects, reports, and operational records.
• Coordinate communications and workflow among internal departments, external partners, and stakeholders.
• Manage multiple concurrent assignments with flexibility, initiative, and attention to detail in a dynamic environment.
• Contribute creative ideas to improve processes, workflows, and team effectiveness.
• Utilize AI tools and emerging technologies to enhance productivity, organization, and communication.
• Support the overall success of the college's initiatives and operations by performing related duties as assigned.

REQUIRED SKILLS AND ABILITIES

• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document preparation.
• Proficiency with office productivity software and digital collaboration tools.
• Ability to maintain confidentiality and exercise sound judgment.
• Demonstrated adaptability, initiative, and problem-solving skill
• Experience supporting senior leadership in a complex organization preferred
• Project management experience preferred
• Experience using AI tools to support administrative or project workflows preferred

EDUCATION AND EXPERIENCE

• Associate degree required; bachelor's degree preferred.
• Demonstrated experience in administrative support, project coordination, or office management.

St Charles Community College is an Equal Opportunity Employer