Administrative Coordinator I

Clemson is calling...are you ready to answer the call?

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

Provides administrative support for the Assistant Dean for Professional Development, Health & Well-being by overseeing and managing the administrative processes, logistical operations, and committees that support the success of professional development and health & well-being programs and services. Coordinates people, facilities, inventory, and supplies. Serves as a contributing member of the Graduate School, meeting regularly with the position's supervisor, attending staff meetings, and developing and supporting internal collaborations. Performs other duties as assigned.

40% - Essential - Administrative Support:
Provides day-to-day administrative support for the director and Assistant Dean for Professional Development, Health & Well-being, and the Center for Transformational Mentoring and calendar support for the Associate Dean for Academic And Student Affairs. Manages calendars and correspondence, schedules appointments and meetings, prepares documents for meetings, makes travel arrangements and processes reimbursements for the assistant dean & director, takes notes and minutes in meetings, and answers and directs phone calls to appropriate team members. Assists with communications for the professional development team and serves as a point of contact for various staff and external stakeholders collaborating with the team. Serves as backup for the main office receptionist's duties. Performs general bookkeeping duties, including preparing the Budget Status Reports; GSG Travel grant reimbursements, purchase requisitions, purchase vouchers, and inter-departmental orders. Makes purchases through Buyways.

35% - Essential - Logistics Management:
Coordinates the logistical planning of professional development, health & well-being activities and programs as directed by the Assistant Dean for Professional Development, Health & Well-being, and the Center for Transformational Mentoring. This includes as an example: negotiating, reserving and securing contracts, venues and parking; managing the GRAD 360° and A2i email and calendar accounts; disseminating reminder emails regarding registration, managing attendance spreadsheets, and badge tracking for CTM; editing the GRAD 360° website, coordinating details for catering, supplies and equipment, managing the utilization of the Graduate School golf cart. Works collaboratively with the professional development director to support the development and execution of programming. Reviews workflow and operating procedures to help the assistant dean determine priorities and manage team workload.

20% - Essential - Committee Support:
Provides administrative and logistical support to committees essential to the success of professional development, health & well-being, and the Graduate School. Supports the 3MT Bootcamp Experience committee, the GRADS Prep Committee, and the Graduate Curriculum Committee. Attends meetings and prepares supporting materials. Compiles, organizes and disseminates meeting minutes and follow-up information. Maintains committee hard copy and electronic records.

5% - Essential - Professional Development:
Engage in training and professional development, including trainings offered by Human Resources, academic and co-curricular courses, online trainings/webinars, modules, conferences, certificates, etc.

Education - High School or equivalent and relevant experience in business management, public administration, or administrative services.

Work Experience: 3+ years

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

5% - Stand for prolonged period
90% - Sit (stationary position) for prolonged period
100% - Communicate, converse, give direction, express oneself

No Work Conditions

Standard Hours: 37.5

Expected Salary Range: $ 39,300.00 - $ 52,500.00

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Clemson, SC

Apply by May 19, 2026

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.