Administrative Coordinator II (Psychiatric Inpatient Services)

Job Responsibilities

• Responsible for the management of the Primary Source Verification (PSV) of inpatient services staff. Monitor and maintain a comprehensive system for tracking annual verifications of inpatient licensed and non-licensed OMH staff, ensuring compliance with renewal checks/licenses/certification regulations, licensing and accreditation requirements, and competencies. Provide timely reports and reminders to hospital leaderships and employees.
  
• Responsible for the development and management of Primary Source Verification (PSV) Plan for inpatient services; to include integrated communications, standardized workflow processes, secure custody-chain methods, PSV checklist, and central repository for PSV documentation which meets the position description requirements for 1,200 OMH Inpatient FTE (FT, PT, Temporary, Supplemental) staff in coordination with OMH Credentialing, Inpatient Specialty Clinics for Employee Health Services and OMR Human Resources employment staff.
• Responsible for maintaining a knowledge of OMH and Inpatient policy, state and federal regulations, and accreditation and licensure requirements, conducting ongoing audits on PSV and Field Folder documentation for assigned area(s) as appropriate for unannounced survey readiness and preparation for anticipated surveys.
• Participate with the Inpatient Leadership survey process to include management of PSV and competency documentation request and survey review of inpatient & OMH PSV files and inpatient employee field folder evidence. Responsible for the preview and verification of all field folder documentation in the survey process for Department of Public Health, Joint Commission, and CARF.
• Complete all assigned annual training.

Minimum and Additional Requirements

• A high school diploma and relevant experience in business management, public administration or administrative services.
• A bachelor's degree may substitute for required work experience.

• Ability to walk, stand, climb stairs, reach, pull, and lift up to twenty (20) pounds.
• Must be able to sit for an extended period of time.
• Must be able to travel to multiple inpatient facility sites.

Preferred Qualifications

• Five (5) years of experience in Human Resources or employment screening and relevant knowledge of state and federal policy and regulations.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

Post Hire, Employee Must:

• Have extensive working knowledge of policies, procedures, rules, regulations, and program services.
• Have knowledge of relevant personnel procedures, practices, and policies.
• Be able to coordinate diverse administrative/management functions and effectively communicate, verbally and in writing.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.