Scheduled Hours

40

Position Summary

The Division of Radiological Sciences in the Department of Radiology is seeking a primary administrative and operational support specialist to the Senior Vice Chair of the division. This highly visible and dynamic role is designed for an experienced, proactive, and efficient-minded administrator who can function with a high degree of independence, judgement, and discretion.

The position will oversee a broad portfolio related directly to the division chief that includes executive-level communications, event and initiative management, faculty and stakeholder coordination, division operations, strategic planning support, program development, immigration compliance, and research program administration.

This role will devote approximately 80% effort to support the division chief directly and 20% to general Radiological Sciences division administrative activities.

Job Description

• Assists the Senior Vice Chair of Radiological Sciences with all administrative details including calendar, meetings, travel, dictation, etc., often of a confidential nature.

• Anticipates and prepares materials needed by the Vice Chair and entire Division of Radiological Sciences for conferences, meetings, appointments, telephone calls and/or emails. This includes weekly, monthly, and annual meetings, research seminars, and research symposia.

• Immigration compliance, including visas, etc., related to research faculty

• Provides support related to faculty recruitment and promotions and works with appropriate personnel to prepare associated paperwork and other requirements.

• Manages day-to-day division chief administrative tasks.

• Facilitates coordination of various programs and new Radiological Sciences initiatives.

• Prepares special reports, summaries, or replies to inquiries.

• Monitors and verifies expenditures for specific activities.

• May assist with budgetary needs and related projects.

• May supervise purchasing function and event planning.

• May supervise and coordinate the work of designated employees.

• May coordinate various aspects of grant work.

• May coordinate space projects and planning.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

The successful candidate will have:

• Understanding of basic accounting principles and administrative policies.
• Experience with Washington University organizational processes in an academic research environment.
• Experience with Washington University systems, especially in Workday.
• High level of Confidentiality.
• High Organization and attention to details.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Administrative Or Coordination Role (5 Years), Academic Administration (5 Years)

Skills:

Business Correspondence, Calendar Management, Computer Literacy, Confidentiality, Continuous Learning, Critical Thinking, Customer Service, Financial Applications, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Oral Communications, Payroll Systems, Policy Administration, Prioritization, Proactive Planning, Professional Judgement, Supervision, Time Management, Visa Administration, Workday HCM, Written Communication

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.