Administrative Coordinator – Immediate joiner

Responsibilities:

• Manage organized digital and physical filing systems for contracts, applicant records, and program documentation.
• Prepare official correspondence, letters, reports, and meeting notes in English and Arabic.
• Maintain calendars, schedule meetings, and prepare agendas.
• Act as the main point of contact for applicant and scholar inquiries.
• Support application intake by collecting and validating documents.
• Coordinate interview and assessment schedules, invitations, and logistics.
• Liaise with local and international universities regarding admissions, documentation, and deadlines.
• Coordinate exchange of official documents such as LOAs, transcripts, and nomination forms.

Assist with vendor registration, quotation collection, and PR preparation.

• Support processing of payment requests, service confirmations, and invoices.

Maintain accurate data across internal systems and tracking sheets.

• Generate progress reports, dashboards, and administrative summaries.