Administrative Coordinator - MLK BHC Residential

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

HealthRIGHT 360 offers residential treatment services designed to serve individuals and families with substance use disorders and co-occurring mental health disorders. Our program helps clients address addiction and related issues, increase skills, manage stressors, connect to supportive service, and build a foundation for lasting recovery. Residential programs run 24/7 and Individual and group therapy, family therapy, individualized case management, treatment planning, drug and alcohol counseling, Medication support services, and crisis intervention.

Benefits and perks:

• HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!
• Employees qualify for public loan forgiveness programs
• Training and professional development opportunities
• Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.

This is a union eligible position.

The Martin Luther King Jr. Behavioral Health Center (MLK BHC) is a program of HealthRIGHT 360 and is contracted with the Department of Public Health's Substance Abuse Prevention and Control (SAPC) program. MLK BHC offers residential Drug Medi-Cal (DMC) services for a maximum of 99 adult individuals, comprising 33 beds each for judicially involved men, men, and women. MLK BHC collaborates closely with other Behavioral Health Center programs to ensure a comprehensive range of services for low-income and Medi-Cal-eligible individuals. Situated on the Martin Luther King Jr. Hospital campus in the Willowbrook area of South Los Angeles, the program serves residents of all Los Angeles County.

The Administrative Assistant is responsible for providing general administrative and clerical support to the Residential Tx Program, including but not limited to electronic health record data entry, word processing, answering phones, checking messages, greeting clients, handling general inquiries, distributing mail, etc.
This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact and diplomacy.

KEY RESPONSIBILITIES

Administrative Responsibilities:

• Provide general office administrative and secretarial support including but not limited to electronic health record data entry, word processing, answering telephones, checking messages, greeting clients and visitors with courtesy and respect, handling general inquiries, distributing mail, faxing, copying, etc. Work closely with the Outpatient and other administrative team.
• Develop, transcribe, and distribute monthly minutes, reports, and/or general information as needed.

Facility Responsibilities:

• Arrange/assist/set-up/attend meetings, trainings, conferences, etc. as required.

Maintain general office area and office/kitchen/IT supplies inventory.

• Coordinate facility and maintenance issues with the help of our outpatient team.
• Data and Compliance Responsibilities: Provide data entry in electronic database systems including but not limited to client data, billing, and reports.
• Assist in maintaining confidential files in both physical and electronic forms.
• Assist management with reconciliation of data.
• Update Prototypes Scheduling Software with new clients and clients exits. Assist with updating existing excel documents including group schedule.
• Run reports in the Welligent EHR system and organize the information into easy to read excel documents.
• Create excel systems of tracking large projects and implement checks and balances including regular reminders.
• Manage client attendance and program verification sheets and help assist with group and client scheduling.

QUALIFICATIONS
Education, Certification, and Experience

Required:

• Associate degree in Business Administration or related field.
• First Aid Certified within 30 days of employment.
• CPR Certified within 30 days of employment.

Desired:

• Demonstrated administrative and secretarial skills with one year of general office work

experience.

• Experience with electronic health records.

Must complete background check and livescan clearance.

We will consider for employment qualified applicants with arrest and conviction records.