Administrative cum Personal Assistant

Job Title: Administrative cum Personal Assistant

Location: 202, Ontario Tower, Business Bay , Dubai
Reports To: Director
Job Type: Full-Time

About the Company:

Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.

Job Summary:

We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.

Key Responsibilities:1. Office & Administrative Support

• Manage daily office activities to ensure operational efficiency.
• Oversee office supplies, vendor coordination, and facility upkeep.
• Maintain structured filing systems – both physical and digital.
• Monitor and track deadlines, office tasks, projects, and follow-ups.

2. Director Support

• Manage the Director’s calendar, schedule appointments, and coordinate meetings.
• Prepare meeting agendas, take minutes, and track action items.
• Arrange professional travel, including flights, hotels, and itineraries.
• Draft, edit, and manage internal documents, memos, presentations, and reports.
• Filter and prioritize emails, calls, and messages for the Director.
• Ensure timely completion of tasks, projects, and reminders.

3. Communication & Liaison

• Serve as a key point of contact between the Director and internal/external stakeholders.
• Manage confidential communication with utmost discretion.
• Represent the Director professionally in communications and interactions.
• Assist with occasional personal errands and confidential non-work requests.

Qualifications:

• Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong command of English (written and verbal); Arabic is an advantage.
• Proficient in Microsoft Office Suite and digital office tools.
• Excellent organizational and time management skills.
• Ability to handle sensitive and confidential information professionally.
• Experience in a startup environment or financial services industry preferred.

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month