Administrative Executive

At AWR Group, we are at work for a planet that prospers A world that serves all generations

those of today, and those yet to come We’re a group of companies, transforming businesses of today and building purposeful ventures for the future Our greatest endeavour is to enhance the lives of all generations we touch We are AWR Group We embrace generation next

Job purpose: ( Use one or two sentences to state the major purpose, objective or function of the position and the end result it is intended to accomplish)

To provide efficient administrative support to ensure the smooth and effective operation of the organization This role typically involves coordinating various office tasks, managing schedules, supporting team members, and ensuring that administrative systems and procedures are in place to enhance productivity and maintain order

Job responsibilities: ( These are the fundamental job duties regularly performed by the employee in the position)

· Prepares meeting packages and distributes to Members

· Attends, records, and transcribes minutes of all Meetings

· Transcribes formats, inputs, edits, retrieves, copies, and transmits correspondence, documents, data, and graphics

· Word processes all manuscripts, letters, documents, and proposals

· Records, date stamps and distributes all incoming mail

· Processes outgoing mail

· Compiles and maintain an up-to-date telephone directory of numbers and addresses

· Files all correspondence

· Updates the bulletin board by posting and removal of outdated materials

· Greet and assist visitors in a courteous manner

· Answer phones in a courteous manner

· Record messages accurately

· Direct calls and respond to inquiries

· Please complete the task and send it to me the fastest

· Provide a full range of reception services

· Update files, and maintain a variety of records such as addresses, telephone numbers, vacation schedules, attendance and timesheets, numerical logs, ledgers, and client files

· Photocopy documents, collate, assemble, and distribute materials

· Type or produce reports or correspondence utilizing word processing, spreadsheet

· Receive, review, and compare documents, forms, or applications for completeness

· Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents

· Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data

· Check and correct entry for input errors

· Gathers and records statistical information for reporting purposes

The above statements are intended to describe the general nature and level of work performed by people assigned to this job function They are not intended to be construed as an exhaustive list of all job duties performed Management reserves the right to revise or amend duties at any time

Educational Qualification

(Consider Education/Experience type and minimum level; Special skills; Certifications and licenses etc)

· High School Diploma or GED,

· Certified Computer Training in MS Word, MS Excel, and MS Outlook

Work Experience

(Consider work experience requirement to do the job; x of years, )

· 1 year of experience (paid or volunteer) performing duties related to office or clerical support

Competencies

(Consider certain technical skills to do the job, Analytical Skills, Persuasives , Strategic Thinking etc)

· Knowledge of office administration

· Ability to maintain a high level of accuracy in preparing and entering information

· Excellent interpersonal skills

· Analytical and problem-solving skills

· Decision making skills

· Effective verbal and listening communications skills

· Attention to detail and high level of accuracy

· Very effective organizational skills

· Stress management skills

· Time management skills

· Ability to read, comprehends, explain, and apply written procedures

· Working knowledge of business practices, correspondence and typing formats, including correct English grammar, spelling, and punctuation

· Working knowledge of filing and record keeping systems

· Ability to recognize differences among data, facts, objects, or material

· Ability to compare data from two or more sources for accuracy and completeness

· Ability to perform complex data entry tasks

· Working knowledge of MS Office Suite software and the use of computer systems

Languages

· Good written and verbal English language skills