Administrative Executive

Job Responsibilities

Finance

• Disburse daily cash flow and oversee that all expenses are properly documented and accounted accordingly.
• Prepares annual budget and forecast and reforecast.
• Prepares monthly payables and see to it that all invoices are paid on time and payment to sub-contractors are paid accordingly.
• Ensures that receivables are properly accounted and recorded and invoices are prepared and recorded accordingly.
• Prepares the monthly accounting reports for finance Trail Balance, General Ledger and cash flow disbursement to be submitted to CPG Dubai finance.

Human Resource

• Perform duties as directed in accordance with the company’s policy and procedures.
• Assumes full responsibility in maintaining and updating employee’s database, coordinates with HR head office on all various HR related issues when needed.
• Maintain records on various leave applications, ticket booking entitlement and other related issues when needed.
• Coordinates and process various requirements of staff if needed like preparing letters needed in processing their requirement for various issues, prepares certification letters for different issues when needed.
• Prepares documents needed in processing staff residence visa and assist to apply for visit visas of needed.
• Acts as PRO and Assist staff in immigration matters to prepare documents for renewal of visas, renewal of membership and all other matters.
• Keeps confidential records of employees.
• Assist employees on other requirements when needed.

IT

Assist supervisor in the following:

• Troubleshooting of Information Technology (IT) issues when necessary.
• Procurement of hardware and software.
• Coordinate with head office IT Department for support if need arises.
• Assist users on all IT related issues.

Office Administration

• Takes charge of company front desk (reception).
• Receives incoming calls and courier/deliveries.
• Provide document control support to projects and office operations.
• Monitors office supplies and staff movement
• Monthly meeting to discuss Admin HR Accounts updates.
• Visit Government office and any offices if required for submissions/ renewals/ enquiries