Administrative / Executive Assistant

A Dubai Hills-based private investor and entrepreneur is looking for an exceptional Executive Assistant to become the operational backbone of a fast-moving, multi-entity group.

The group comprises multiple trading companies, a property portfolio of approximately 25 assets across London and Dubai (primarily held through SPVs), and an active UK property development arm with five live projects. This is a rare opportunity to work directly with a principal at the centre of a diverse and growing business, with genuine variety, autonomy and responsibility from day one.

This is not a traditional PA role. You will be the principal's right hand — owning governance, chasing deadlines, managing systems and ensuring nothing slips across a complex group of businesses and properties.

Property Portfolio

• Oversee insurance, H&S compliance, maintenance, tenancy documentation and rental income tracking across ~25 properties in London and Dubai.
• Monitor all lending criteria and lender covenants across the mortgage book; flag anything that needs attention.
• Liaise with managing agents, solicitors, surveyors and lenders — in both the UK and UAE.

Property Development

• Track milestones, funding drawdowns and sales processes across five active UK development projects.
• Coordinate site meetings, manage action logs and keep all parties accountable to timelines.

Corporate Governance

• Ensure statutory deadlines are never missed across the group's companies — chasing accountants, tracking filings and escalating when needed.
• Maintain contracts, insurance and compliance registers; support board administration.

Financial & Banking Oversight

• Keep the bookkeeper accountable — weekly check-ins, deadline tracking, escalation where needed.
• Ensure Xero is correctly connected to all bank accounts across the group; monitor feeds and resolve any sync issues.
• Manage KYC, banking mandates and signatory records; liaise with relationship managers on admin matters.

Administration & Personal Support

• Manage correspondence and bills across all entities — log, triage, chase and ensure nothing is missed.
• Organise travel, research major purchases and handle diary management across UK and UAE time zones.
• Be the gatekeeper: suppliers, agents, advisers and counterparties all go through you first.

Who We're Looking For

Essential

• Proven EA or Chief of Staff experience supporting a business owner, HNW individual or senior executive.
• Experience managing a property portfolio or working in a property/development environment.
• Strong financial literacy — comfortable working with accountants, tracking obligations and spotting issues.
• Familiarity with Xero or similar accounting software, including bank feed management.
• Meticulous, proactive and highly organised — you close loops without being asked.
• Absolute discretion when handling confidential financial, legal and personal matters.
• Based in Dubai, with flexibility for UK travel and cross-timezone working.

Highly Desirable

• Knowledge of UK property regulations, and SPV structures.
• Experience with UK corporate governance and Companies House requirements.
• Exposure to development finance, lending documentation or lender compliance.
• Arabic language skills (advantageous but not required).

Application Question(s):

• Are you proficient in Xero or similar accounting software?

Experience:

• managing a property portfolio: 1 year (Preferred)

Work Location: In person