Administrative & Finance Specialist (Payroll & Accounting Support)

Overview

We are seeking an Administrative & Finance Specialist to support our US operations, based in Dallas, Texas. This role has a strong focus on payroll processing and employee administration, while also supporting accounting activities such as financial entries, bank reconciliations, and corporate expense management.

This is a full-time, hands-on position ideal for someone detail-oriented, highly organized, and comfortable handling confidential information in a dynamic, operational environment.

Payroll & Employee Administration

• Process payroll for all employees, ensuring accuracy, timeliness, and compliance with applicable federal and state laws and regulations
• Maintain and update employee payroll records, ensuring confidentiality and data accuracy
• Review and validate timesheets, attendance records, and payroll inputs prior to processing
• Resolve payroll discrepancies and respond to employee inquiries regarding pay, deductions, taxes, and withholdings
• Coordinate with HR and Finance teams to process new hires, terminations, and payroll changes
• Assist with year-end payroll activities, including W-2 preparation and other required tax documents

Finance & Accounting Support

• Record and maintain financial transactions in Xero, ensuring accuracy and proper documentation
• Perform bank reconciliations and support monthly closing activities
• Manage and monitor corporate credit cards (Brex), including expense tracking and reconciliation
• Support expense tracking and basic financial controls
• Coordinate with internal teams and vendors for financial and administrative follow-ups

Administrative & Office Support

• Provide general administrative support to US-based employees
• Support onboarding and employee integration activities in coordination with HR
• Assist with office and operational requests, including logistics and internal initiatives
• Support team-related activities such as ordering company merchandise (e.g., t-shirts) and organizing materials
• Handle ad hoc administrative and operational tasks as needed

Qualifications & RequirementsRequired Qualifications

• High school diploma or equivalent required
• Associate or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• Knowledge of US federal and state payroll regulations and compliance requirements
• Strong organizational skills and excellent attention to detail
• Ability to maintain confidentiality and handle sensitive information appropriately
• Proficiency in Microsoft Excel and other office software

Nice to Have

• Experience working with payroll or HR platforms (e.g., Gusto, ADP, Deel, Remote)
• Experience supporting US-based teams or multinational environments
• Experience with Xero accounting software
• Basic understanding of accounting or financial operations

Work Model

• Hybrid work model, based in Dallas, Texas
• Expected onsite presence 2 days per week
• Additional onsite presence may be required on a temporary or ad hoc basis, based on business needs
• Occasional travel may be required, as necessary to support business operations

Compensation & Employment Type

• Full-time position
• Annual salary of USD 50,400, based on experience and qualifications
• Paid on a monthly basis
• W2 employee

Why Join Us

• Opportunity to support and grow US operations
• Broad exposure to payroll, administrative, and financial processes
• Collaborative and supportive work environment
• Opportunity for professional development as the company continues to expand

Job Types: Full-time, Part-time

Pay: $48,000.00 - $50,400.00 per year

Work Location: Hybrid remote in Dallas, TX 75244