Administrative Manager

Employer: Farmshare Austin

Position: Administrative Manager

Reports To: Executive Director

Direct Reports: 0

Location: Hybrid: Farmshare Austin 3608 River Road, Cedar Creek, TX 78612 + remote

Schedule: 9-5, Monday-Friday + occasional special events

Salary + benefits: $55,000-$65,000/year + $300 monthly contribution to healthcare reimbursement arrangement

Application Deadline: June 30, 2026

About Farmshare

Located on a 13-acre certified organic farm in Southeastern Travis County, Farmshare Austin’s mission is to grow a healthy, just and equitable local food system by increasing community food access and cultivating new farmers.

We offer opportunities in a learning community for adults who are interested in launching careers in organic and sustainable farming. Over 50 percent of the produce grown on the farm goes directly to our Fresh for Less Mobile Markets and Home Delivery, Farmshare’s weekly, reliable food access program serving 25 zip codes in the Eastern Crescent of Austin and Travis County.

Since 2014, we have graduated 128 adults from our 20-week Farmer Starter beginning farmer training, of whom nearly 80% are working in agriculture or an agriculture-related field.

Since fall 2016, Fresh for Less Mobile Markets and Home Delivery, a partnership with the City of Austin, provides a weekly, reliable source of reduced price, farmers’ market quality fresh produce, focusing on local, and nutrient-dense grocery items to over 22,000 low-income customers each year in the Eastern Crescent of Austin and Travis County.

To learn more about us, visit our .

Job Summary:

Farmshare Austin seeks an Administrative Manager to join our team. This position will oversee and be accountable for administrative, communications and some human resources responsibilities. The ideal candidate will be a self-starter, efficient systems thinker who possesses exceptional organizational skills, be familiar with administrative functions, understand nonprofit bookkeeping systems, be able to work collaboratively with the Farmshare team and has nonprofit experience.

The Administrative Manager reports to the Executive Director and is part of and works closely with the administrative team which includes the Grants/Finance Manager, external bookkeeper, and Development Manager. This position will play a critical role enabling Farmshare to reach our food access and beginning farmer training goals. The Administrative Manager will maintain the highest level of integrity and stewardship of Farmshare resources.

Farmshare Austin is an Equal Opportunity Employer that offers positions of varying skill levels and responsibilities that amplify our mission. We strive to create a workplace that reflects the communities we serve and embraces and celebrates diversity. We strongly encourage members of underrepresented communities to apply, including people of color, LGBTQIA+ identified people, people of marginalized genders, people with differing abilities and genetic differences, veterans and people who speak, read or write a language in addition to English.

Essential Job Duties:

Administrative (40%)

Serve as lead Google Drive administrator

Maintain and inventory office equipment and merchandise

Schedule maintenance and repairs

Receive and distribute general inquiries received through Farmshare’s website, general email and main phone line

Develop or update administrative standard operating procedures (SOPs), as needed

Serve as company credit card administrator

Maintain organization insurance coverage

Complete administrative and financial forms for grant applications and grant reporting

Maintain and submit required administrative filings with local, state and federal government entities, as well as quarterly organic certification worksheets and payments

Communications/Development (20%)

Assist with social media and newsletters

Maintain and update Farmshare website

Assist with event planning and logistics

Bookkeeping (15%)

Complete weekly cash and check deposits

Handle accounts payable, accounts receivable and petty cash

Provide monthly statements to external bookkeeping firm with monthly statements

Assist in annual audit and budget preparation

Human Resources (10%)

Process payroll

Draft employee agreements and contracts

Provide employee onboarding and offboarding

Manage employee benefits

Post job openings and manage applicants

Develop or update human resource standard operating procedures (SOPs), as needed

Organizational (10%)

Attend and participate in weekly team meetings and check-ins to collaborate and address topics that affect the overall health and success of the organization

Participate in strategic planning

Participate in Farmshare’s main fundraising events

Perform other duties, within capacity

We are looking for you if:

You have a keen ability to plan, prioritize and look ahead

You’re a natural problem solver and love exploring ways to create more efficient and inclusive workplace policies and systems

You are extremely well-organized and possess the skills to keep yourself organized

You possess excellent communication skills

You share a commitment to Farmshare’s mission

You celebrate and embrace unique points of view

You want to occasionally get your hands in the soil and learn about growing food and our local food system

Qualifications and Personal Characteristics:

Experience working in a role with similar responsibilities

Experience working at a nonprofit organization

Experience with Quickbooks Online

Experience with project and task management

Spreadsheet proficiency

Experience using payroll software preferred

Excellent communication skills

Strong attention to detail

Positive attitude, desire to see others succeed, and willingness to help problem-solve with honest feedback and ideas for solutions

Workplace Location and Benefits:

Location:

• Farmshare is located on a 13-acre farm in Southeastern Travis County, approximately 10 miles east of ABIA off Highway 71.
• Hybrid position of onsite and remote, requiring at least twice weekly onsite.

Benefits:

• Employer contribution to an individual Healthcare Reimbursement Arrangement for each employee.
• Ample paid time off (PTO) of 160 hours per fiscal year, prorated according to start date and full or part-time position.
• Five additional paid holidays.
• Paid time off between Christmas Eve and New Years Day when offices are closed.
• Plenty of farm produce to take home and a terrific, supportive team.

Application Process:

• Candidates should email their applications to andrea@farmshareaustin.org
• Use the email subject line “Admin Manager Application”
• Applications must include:
• Resume
• Cover letter describing how your experience prepares you for the responsibilities included in the job description and how you might connect to Farmshare’s mission

This application closes July 3, 2026. We will review applications on a rolling basis. We will not accept phone inquiries about this position.

Pay: $55,000.00 - $65,000.00 per year

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Cedar Creek, TX 78612