Administrative Office Assistant

We are seeking a motivated and organized Administrative Office Assistant to join our growing asphalt company. This is an excellent opportunity for someone looking to gain hands-on experience in the construction industry while working closely with company leadership.

In this role, you will work directly with the Chief Financial Officer (CFO) and support a variety of administrative, accounting, and operational functions that keep our office running efficiently.

Key Responsibilities

• Manage accounts payable and accounts receivable
• Assist with customer invoicing
• Answer incoming calls and respond to customer inquiries
• Process and track incoming leads
• Manage and verify employee time records
• Assist with hiring and onboarding new employees
• Prepare and track permits and Notice to Owner (NTO) documents
• Process liens and lien releases as needed
• Manage vendor platforms and compliance portals
• Provide general administrative support and assist with additional office tasks

Qualifications

• High school diploma or GED required
• Experience with QuickBooks preferred
• Proficiency in Microsoft Excel or Google Sheets
• Strong organizational and multitasking skills
• Excellent communication and phone etiquette
• Ability to work independently and manage multiple responsibilities
• Construction or office administration experience preferred, but not required

Benefits

• Competitive salary
• Paid Time Off (PTO)
• Health, dental, and vision insurance options
• Annual performance-based bonus

Pay: $19.00 - $25.00 per hour

Work Location: In person