Administrative Office Assistant (Part-Time)

Description:

We are seeking a dependable and highly organized Administrative Office Assistant to support daily office operations and ensure efficient workflow. This is a part-time position with the opportunity to grow into a full-time role as the business expands.

This role will begin as primarily in-office (3–4 days per week) to support training, collaboration, and operational setup. Over time, there is potential for a hybrid schedule, including partial remote work, based on performance and business needs.

Responsibilities:

• Maintain and update case file index and records system
• Organize and manage physical and digital files
• Coordinate and maintain office calendar and scheduling
• Order and track office supplies
• Assist with payroll processing and basic bookkeeping tasks
• Track client receivables, monitor outstanding balances, and follow up as needed
• Track firm expenses and bills, ensuring timely processing and payment
• Utilize Clio for case management, billing, document organization, and client records
• Assist with full integration and consistent use of Clio across firm operations
• Create and organize new case files
• Provide general administrative support to the team

Qualifications:

• Prior administrative or office experience preferred
• Experience with Clio or similar legal/accounting software strongly preferred
• Strong organizational and multitasking skills
• High attention to detail, especially with financial tracking
• Basic knowledge of bookkeeping, billing, or accounts receivable/payable is a plus
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Schedule & Compensation:

• Part-time (initially 3–4 days per week, in-office)
• Potential for hybrid/remote flexibility over time
• Opportunity for full-time growth based on business demand
• Compensation based on experience
• Please note: This position does not currently include employer-provided benefits (e.g., health insurance or retirement plans)

Pay: $20.00 - $30.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Parkland, FL 33067