Administrative Office Clerk (Part-Time, 25 hours per week)

Are you passionate about supporting accounting and finance functions in a vibrant, community-focused environment?

Are you known for your exceptional organizational skills and attention to detail?

Do you like being at the heart of an organization ensuring everything functions like a well-oiled machine?

Are you looking to work at a service-focused library dedicated to connecting the community to knowledge, ideas, and information in meaningful and impactful ways?

If so, consider coming to work with us as an Administrative Office Clerk and join our Administrative/Business office team. This is a part-time position (25 hours/week, with standard hours of 12:00pm-5:00pm Monday through Friday).

The Administrative Office Clerk is responsible for providing variety of clerical duties in the Library’s Administrative Office and serves under the supervision of the Business and Finance Director. This role requires a high level of organization, attention to detail, and competency with standard office technology. The Business and Finance Director will assign specific responsibilities and tasks.

The pay range for this position is $18 to $20/hour.

We offer a comprehensive benefits package including health, dental, vision, life insurance, IMRF pension program, paid time off, as well as other related benefits.

Essential Functions and Responsibilities of this position include:

• Schedules meeting room reservations for library sponsored programs, community groups, and organizations.
• Troubleshoots meeting room schedule conflicts and communicates meeting room rules and regulations to applicants/users.
• Sorts and distributes incoming mail, stamps invoices, and routes to appropriate department.
• Maintains postage machine, copier and orders supplies for both.
• Mails warrant checks to vendors monthly; maintains vendor files.
• Scans invoices and vouchers into accounts payable management software.
• Reviews invoice batches for completeness and accuracy.
• Orders office supplies for Administration and first aid supplies for the library.
• Prepares and distributes completed Speak Up comment forms.
• Maintains daily calendar for meeting rooms and distributes room notifications
• Performs other duties as assigned.

Education/Experience/Qualifications

• GED/High School Diploma required.
• Two (2) years’ experience in a business office environment, performing accounting support tasks.
• Possession of a valid Illinois driver’s license, access to a personal vehicle, and proof of current automobile insurance is required.

Knowledge, Skills, and Abilities

• Works independently and prioritizes tasks to meet deadlines.
• Maintains confidentiality of sensitive information.
• Works with accuracy and efficiency.
• Successfully manages multiple tasks and projects simultaneously.
• Possesses knowledge of basic math skills, office practices, and routines.
• Strong knowledge of Office 365, specifically word, excel, and outlook
• Ability to grasp, push, pull objects such as files, file cabinet drawers, carts, and ability to reach overhead.
• Ability to lift up to 25 lbs. on an occasional basis.
• Adaptable to changes in existing practices, library routines, and workflows.

Decisions and criteria governing the employment relationship with all employees at the Glenview Public Library are made in a non-discriminatory manner, without regard to race, color, religion, actual or perceived sex, gender, national origin, citizenship status, ancestry, sexual orientation or sexual preference, gender identity, age, marital status, pregnancy status, physical or mental disability (unrelated to an individual's ability to perform the essential functions of the job either with or without a reasonable accommodation), association with a person with a disability, unfavorable discharge from military service or military status, genetic information, or any other category protected by state, federal or local law.