Administrative Officer

Job Objective

Administrative Officer is to support our daily administrative operations. This role encompasses a wide range of responsibilities, including general administration, facility management, procurement, and office support to ensure smooth and efficient operations across the company.

Key Accountabilities

• General Administration
• Manage daily administrative and office support tasks.
• Manage office supplies inventory and ensure timely replenishment.
• Support the onboarding process for new hires in coordination with HR.
• Maintain and organize office records, documents, and filing systems (physical and digital).
• Oversee messengers and office boys in coordination with the Administration Manager.
• Keep accurate and updated records of our assets.
• Manage office assets – track, maintain, and ensure proper use of all company assets.
• Schedule and prepare meeting rooms.
• Facility Management
• Oversee the maintenance and cleanliness of office premises.
• Liaise with building management and service providers for office repairs and facility-related concerns.
• Monitor office equipment (printers, telephones, air conditioning, etc.) and arrange service as required.
• Coordinate office space planning and seating arrangements.
• Purchasing & Procurement
• Source, compare, and negotiate with vendors for office supplies, equipment, and services.
• Process purchase requests and prepare purchase orders in accordance with company policies.
• Maintain updated records of purchases, suppliers, and pricing.
• Ensure timely delivery and quality of goods and services.
• Manage and control petty cash according to company policy.
  
  

Minimum Qualifications

Qualifications, Experience, and Skills:

• Bachelor’s degree in business administration, Management, or a related field.
  
  

Minimum Experience

• Minimum of 5 years of experience in an administrative role.
• Proven experience in office management, staff supervision, and administrative support.
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Strong verbal and written communication skills.
• High level of discretion and confidentiality.
• Ability to manage budgets and financial records.
• Strong problem-solving skills and the ability to work under pressure.
• A proactive approach with the ability to anticipate needs and manage multiple priorities.