ADMINISTRATIVE OFFICER III SUPERVISOR (Circuit Court Administrative Officer III-Supervisor)

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Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

GRADE

LOCATION OF POSITION

Clarence Mitchell Courthouse

100 North Charles Street

Suite 508

Baltimore, MD 21202

POSITION DUTIES

Administrative Officer III Supervisor is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies. Employees in this classification are assigned administrative responsibilities involving the analysis of operational programs or procedures with recommendations for improvements. Employees in this classification supervise professional and/or support staff.

Approves leave and time-sheet entries in WorkDay;
Performs PEPs on subordinate staff;
Monitors staff attendance;
Counsels staff on job performance and the Policies and Procedures;
Conducts staff meetings to disseminate information and discuss procedures;
Assists, in subordinate Case Agent's absence, with the supervision of the caseload;
Assists in Case Management Manager's absence, with the daily tasks and functions;
Assigns Court appearances for subordinate staff, as required by the District and Circuit Courts;
Monitors and reviews Agents' Case file and presentations assigned to the Court Unit;
Reviews paperwork filed with the Courts by the Court Unit;
Approves Supervision Agreements and Classification/Risk Assessments;
Approves Classification overrides;
Assigns caseload for supervision to subordinate staff;
Reviews Case Agents' court compliance report;
Conducts appropriate trainings; Coordinates with Intake to provide seamless supervision;
Participates in the development of the PRSP's policies and procedures with management;
Works collaboratively to connect his or her subordinate staff with the other staff within PRSP to ensure organization goals are achieved;
Supervise and Organize Lab process: to include monitoring inventory of reagents and other lab supplies, monitoring proper collection process and storage supplies, maintaining report results, providing oversight to all subordinates who have been trained regarding the collection and recording process;
Recommendations to the Manager to include: Changes in Policies and Procedures that would enhance operations, Level I/Level II reprimands and participating in training developments;
Provision of Reports to include: Ensuring that the daily (and other) statistical reports are submitted by the staff to the Manager, Ensuring subordinate case numbers are correct, Creating and maintaining reports, as required;
As well as satisfying Other Duties to include: Assisting with the operation of the Case Management Section (as needed, or as directed), appearing in Court (as required), supervising and individual case load (as required), and performing other duties (as required).

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience auditing case notes and case books.
Experience reviewing court files, reports and documents for supervision compliance.

Experience supervising individual and/or leading a team in projects.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to the HR Analyst. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to the HR Analyst. Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division, HR Analyst for this recruitment:

Linda Franklin-Barber

lindag.franklin@maryland.gov

Phone: 443-691-6628

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

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