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Administrative Operations Assistant
Job Responsibilities
This position will provide accurate and timely administrative and financial support to the agency by managing daily revenue processes
A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.
Additional Requirements: Knowledge of the principles of accounting. Must possess strong computer skills. Have the ability to communicate effectively with internal and external customers. Must be detailed oriented.
Preferred Qualifications
Working knowledge of SCEIS applications.
Additional Comments
Employment in this position will be contingent upon the following:
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Have you completed this application in its entirety to include detailed work history?
Do you have a high school diploma and relevant experience in business management, public administration, or administrative services?
If you answered "No" to question 2, do you have at least a bachelor's degree that may be substituted for the required work experience?
Do you have working knowledge of following SCEIS applications? Check all that apply.
Are you willing to accept this position with a salary of $58,000.00 - $61,500.00?
This position will provide accurate and timely administrative and financial support to the agency by managing daily revenue processes
- Maintains revenue records for all funds and divisions which includes the balancing and processing of deposits and reconciling all accounts for daily work transacted.
- Ensures that deposits are accurate and deposited daily. This includes daily reconciliation of electronic deposits from online filing systems.
- Reviews revenue information and evaluations for accuracy.
- Performs all aspects of the accounts payable function and process invoices for payment in compliance with the Secretary of State's Office and Comptroller General (CG) policies and procedures. Invoices should be scanned into SCEIS when received and processed for payment once all approvals are received or goods receipts are completed in SCEIS.
- Serves as agency procurement specialist. Creates monthly shopping carts for agency/division office supplies.
- Runs agency outgoing mail daily.
- Provides backup to agency receptionist with breaks, lunches, and other leave situations.
- Provides assistance processing corporate documents for the corporate section of the Business Filings division. This includes checking documents for accuracy and returning rejections for corrections.
-
Assists in various administrative duties as requested by the Secretary of State, Deputy Secretary of State, Director of Administration, and General Counsel.
A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.
Additional Requirements: Knowledge of the principles of accounting. Must possess strong computer skills. Have the ability to communicate effectively with internal and external customers. Must be detailed oriented.
Preferred Qualifications
Working knowledge of SCEIS applications.
Additional Comments
Employment in this position will be contingent upon the following:
- The starting salary for this position will be $58,500.00 - $61,500.00, depending upon experience.
- An acceptable review of your past employment history, personal references, and other sources, including, but not limited to, the criminal reference check which will be conducted by the South Carolina Law Enforcement Division (SLED).
- When applying for this position, the electronic state application must be completed in its entirety. This includes the Education and Work Experience sections and the Supplemental Questions. A resume will not be accepted in lieu of a completed application, nor will it be used to determine if an applicant has met the qualifications for the position.
- Failure to provide detailed and complete work-related information may result in your application being rejected.
-
Any misrepresentation of yourself will disqualify you from the position.
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children https://www.peba.sc.gov/
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid parental leave
-
State Retirement Plan and Deferred Compensation Programs
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Have you completed this application in its entirety to include detailed work history?
- Yes
-
No
Do you have a high school diploma and relevant experience in business management, public administration, or administrative services?
- Yes
-
No
If you answered "No" to question 2, do you have at least a bachelor's degree that may be substituted for the required work experience?
- Yes
-
No
Do you have working knowledge of following SCEIS applications? Check all that apply.
- Citrix: Production SAP
- BEX Analyzer
- SRM
-
No experience
Are you willing to accept this position with a salary of $58,000.00 - $61,500.00?
- Yes
- No
- Required Question
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