Administrative & Operations Assistant

We are two entrepreneurs running two active businesses, a real estate investment and fix-and-flip operation and a cafe, and we are looking for the person who helps keep everything organized and moving forward.

We have a lot of energy, a lot of ideas, and a lot going on at any given time. Our brand and the way we show up, online and in person, matters a lot to us. What we need is someone who is sharp, detail-oriented, has a natural eye for how things look and feel, and genuinely enjoys being the person who keeps things on track. This role starts part-time with a clear path to full-time as we grow.

If you like having real ownership over your work and thrive when no two days look the same, this could be a great fit.

WHAT YOU WILL BE DOING:

• Managing calendars, emails, and day-to-day scheduling across both businesses
• Supporting real estate transactions, listing prep, open houses, and client events
• Tracking fix-and-flip project costs, material orders, and vendor coordination
• Helping with permit applications, bill payments, and financial record keeping
• Driving out to properties to gather measurements or coordinate on-site logistics
• Supporting rental and Airbnb operations as needed
• Designing polished marketing materials, email campaigns, and social content using Canva that feel on-brand and look great
• Helping plan and style events for both businesses, from open houses to cafe activations, with real attention to how everything looks and flows
• Keeping the office organized and making sure nothing gets missed

YOU ARE A GOOD FIT IF YOU ARE :

• Someone who takes initiative and handles things without being asked twice
• Organized and detail-oriented with solid follow-through
• Calm and adaptable when priorities shift quickly
• A clear communicator, whether in person, by text, or by email
• Someone with a natural eye for aesthetics, you care about how things look and can put together something that feels intentional, whether that is a Canva graphic, an email campaign, or an event setup
• Comfortable working independently across multiple priorities
• Professional and trustworthy, you will have access to sensitive business and client information
• Tech comfortable with Google Workspace, Microsoft Office, Canva, and QuickBooks or similar tools

REQUIREMENTS:

• Reliable personal vehicle, valid driver's license, and clean driving record (you will be in the field regularly)
• Strong organizational and time management skills
• Experience with Microsoft Office, Google Workspace, and Canva
• A genuine eye for design and branding, this is not a role where good enough is the standard

BONUS IF YOU HAVE:

• Background in real estate, property management, or operations
• Experience with QuickBooks or basic bookkeeping
• 1 or more years in office management or project coordination
• Bilingual in Spanish, a strong plus given our client base

WHY THIS ROLE:

• This is a real role with real responsibility.
• You will work directly with ownership, have visibility across two growing businesses, and build experience in real estate investing, project management, hospitality, and creative marketing all at the same time.
• We want someone who is excited to grow with us, not just fill a seat.
• TO APPLY PLEASE FILL OUT A FORM HERE: https://forms.gle/gLQaCLNFBCLPB63v5

Pay: From $20.00 per hour

Benefits:

• Flexible schedule

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 3 years (Preferred)

Location:

• Phoenix, AZ 85012 (Required)

Ability to Commute:

• Phoenix, AZ 85012 (Required)

Work Location: In person