Administrative Operations Assistant

Administrative Operations Assistant

Location: Remote, TR

Reporting to: Finance Director

Optimum7 is a performance-driven B2B eCommerce growth agency. We engineer outcomes for industrial B2B and SaaS brands that want to scale smarter and faster through custom development and creative marketing strategies.

We are looking for an Administrative Operations Assistant to support the Finance Director in ensuring smooth and accurate day-to-day business operations in an AI-driven company. This role involves administrative, operational, and accounting support, while also assisting with HR processes across the US and Türkiye as needed. The ideal candidate is organized, detail-oriented, and proactive, with a strong interest in learning finance, operations, and HR functions in a fast-paced, technology-driven environment.

What You’ll Do

• Provide administrative support to the Executive, Finance, and HR teams to help achieve company goals
• Assist with onboarding processes and HR administrative tasks to ensure smooth employee integration
• Monitor daily team attendance and oversee the submission of daily reports
• Coordinate company trips and events within the allocated budget
• Manage access controls for all tools and coordinate with the teams to resolve issues in a timely manner
• Support sales, marketing, and development operations to ensure efficiency
• Implement and integrate new technologies, eCommerce tools, and business process improvements, including internal tool management
• Develop and maintain Standard Operating Procedures and oversee day-to-day operations
• Manage internal projects using time-tracking and project management tools
• Research employment, financial, and regulatory matters and propose solutions

What You Bring

• Fluency in English
• Minimum 2 years of experience in administrative, operational, executive support, or financial operations roles
• Bachelor’s degree in Finance, Business Administration, or a related field
• Strong interpersonal and communication skills with a collaborative, problem-solving mindset
• Ability to thrive in a fast-paced, remote-first, AI-driven environment

Preferred Experience

• Direct support experience to top management or executive leadership
• Experience in an international administrative environment
• Proficiency in project management and tools
• Excellent written and verbal communication skills
• Tech-savvy with a strong willingness to adopt and learn new technologies
• Prior experience in administrative, organizational, or support-focused roles

What We Value at Optimum7

• Commitment to Excellence: Precision, efficiency, and delivering top-tier work.
• Problem-Solving Orientation: We don’t stop at “no”; we find solutions.
• Innovative Mindset: Always thinking bigger and smarter to drive growth.
• Team-Centric Attitude: “Zero drama” culture built on collaboration and trust.
• Growth Minded: Continuous learning, feedback, and improvement.
• Purpose-Driven: We empower eCommerce and B2B brands to scale through innovation.

Why Join Optimum7

• 100% remote role
• Competitive base salary paid in USD
• Growth opportunities within a rapidly expanding company
• Access to an AI-powered tech stack
• A culture built on excellence, integrity, and innovation.

Ready to Grow with Us?

If you’re excited about the future of AI, digital visibility, and AI-powered PR, Optimum7 is where you can grow fast and build highly valuable expertise in one of the fastest-evolving spaces in tech and marketing.

Apply today and build your future in AI visibility with the tools, training, and leadership needed to scale your skills and career.

Learn more:

www.optimum7.com

Follow us on LinkedIn: Optimum7