Administrative Operations Consultant

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for a detail-oriented, organized, and proactive Administrative Operations Consultant. As an Administrative Operations Consultant, you will provide comprehensive administrative assistance to ensure the efficient operation of the Trade and Investment Division (PTI/TIN) office, as well as support the effective planning and execution of the Sector’s work program and its respective areas.

You will work in the Trade and Investment Division (PTI/TIN), part of the Productivity, Trade and Innovation Sector (PTI). This team is responsible for conceptualizing, preparing, supporting the execution, and supervising the Bank’s operations in borrowing member countries, leveraging its technical and operational expertise.

What you’ll do

• Managing the Division’s correspondence
• Organizing meetings, both internal and external to the Bank.
• Supporting the coordination of the Division Chief’s agenda
• Coordinating mission travel, including preparation of travel authorizations (TA) and expense reports in WPMS and CONCUR
• Coordinating event logistics, including drafting invitation letters, registration and follow-up of participants, and conducting pre- and post-event surveys
• Document management, including filing all relevant documentation in EzShare
• Supporting the RPA in budget monitoring and procurement processes related to individual consultant contracts and consulting firms and vendors
• Assisting in the preparation, review, and consolidation of technical and operational documents for loan operations, technical cooperations, and other Bank initiatives, ensuring consistency, quality, and compliance with institutional guidelines.
• Assisting in the coordination and follow-up of Team Leaders’ operational activities, ensuring efficient and effective execution of assigned tasks.

What you'll need

Education: Associate degree in administration, international relations, political science, law, or other fields relevant to the responsibilities of the role.

Experience: At least 2 years of progressive experience in administrative and/or organizational support functions.

Languages: Proficiency in Spanish and English, spoken and written, is required.

Requirements

Citizenship: You are a citizen of one of our 48-member countries . We may offer assistance with relocation and visa applications for you and your eligible dependents).

Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

• A competitive compensation package.
• Leaves and vacations: 2 days per month of contract + gender-neutral parental leave.
• Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance
• Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• On-site position with the occasional flexibility of teleworking.
• Development support: We offer learning opportunities to boost your professional profile, such as seminars, 1:1 professional counseling, and much more.
• Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
Other office amenities (as available): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.

Our culture