Administrative Operations Coordinator

Administrative Operations Coordinator
OMR Services, LLC – Fargo, ND

Hybrid (requires >50% in person) | Full-Time | Flexible Schedule Required

About OMR Services

OMR Services is an aircraft management and brokerage company supporting high-performance general aviation operations. We manage aircraft, crews, and ownership experiences with a strong emphasis on professionalism, safety, and service. This role is central to keeping our day-to-day operations running smoothly.

Position Overview

OMR Services is seeking a highly organized, detail-oriented Administrative Operations Coordinator to support aircraft and crew scheduling, bookkeeping functions, and executive administrative needs. This is an in-person role based in Fargo, ND, and requires schedule flexibility to support aviation operations that do not always fit a standard 9–5 structure.

The ideal candidate is proactive, dependable, comfortable juggling multiple priorities, and enjoys being a key support person in a dynamic aviation environment.

Key Responsibilities

Aircraft & Crew Scheduling

• Coordinate aircraft availability and crew schedules

• Manage trip calendars and operational timelines

• Communicate schedule updates with pilots, owners, and internal team members

• Assist with trip-related logistics as needed

Bookkeeping & Administrative Support

• Handle basic bookkeeping functions (AP/AR, expense tracking, invoice processing)

• Maintain organized financial and operational records

• Support payroll and reporting processes as needed

• Work with management and external accounting support

Executive & Operational Support

• Provide administrative support to OMR key executives

• Assist with internal and external communications

• Help organize documents, schedules, and operational workflows

Facility & Passenger Support

• Assist with passenger readiness and hospitality needs

• Support hangar facility organization, stocking, and cleanliness

• Ensure aircraft support spaces are professional and well-maintained

General Operations Support

• Assist with special projects and operational needs as they arise

• Be a flexible, hands-on contributor to support the overall operation

Qualifications & Experience

• Strong organizational and time-management skills

• Ability to manage multiple priorities with minimal supervision

• Excellent written and verbal communication skills

• Comfortable working in a fast-paced, detail-driven environment

• Bookkeeping or accounting experience preferred (training available for the right candidate)

• Proficiency with basic office software (Excel, email, scheduling tools)

• Aviation experience is a plus but not required

Schedule & Work Environment

• In-person position based in Fargo, ND

• Flexible schedule required (aviation operations may involve early mornings or occasional after-hours coordination)

• Collaborative, small-team environment

What We Offer

• Training for the right individual

• Exposure to business aviation operations

• Opportunity to grow within a dynamic aviation company

• Competitive compensation based on experience

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 30 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Fargo, ND 58102