Administrative & Operations Coordinator (HSE)

Ever dreamed of working where fragrances tell stories?

At Eurofragance, we don’t just create fragrances — we create experiences. With passion, excellence and bold entrepreneurial spirit, we’re growing fast and want you to grow with us.

Join a global team headquartered in Barcelona, with offices in Dubai, Singapore, Mexico, Turkey, India… and more!

Here, your work truly matters — and so do you.

🎯 What's your mission?

Your mission is to support the coordination of administrative and operational activities, with a focus on occupational health & safety processes, international communication, medical coordination, and day-to-day office management. You will ensure that information, documentation, and routine operations are properly managed, contributing to an organized and efficient work environment.

🛠️Here’s what you’ll be rocking every day

Administrative & Office Management

• Maintain regular communication with internal stakeholders to ensure smooth office operations
• Organize birthday celebrations and internal events
• Coordinate meal and catering arrangements
• Manage office purchases and supermarket orders (e.g. Migros)
• Track and share the weekly home office / remote working list every Monday
• Handle DHL and courier shipments
• Manage stationery and office supply purchases
• Coordinate laboratory-related procurement
  
  

Occupational Health & Safety (ISG)

• Coordinate and organize training sessions and related schedules
• Manage communication flow between the company and the OHS (ISG) service provider
• Prepare, complete, and follow up on OHS-related documents and paperwork
• Ensure timely handling of compliance-related processes
  
  

International Coordination (HSE)

• Act as a communication bridge between overseas stakeholders and the company
• Participate in and coordinate regular meetings with international teams
• Prepare and complete required documentation and reporting
• Support cross-border operational communication
  
  

Medical & Vendor Coordination

• Manage communication with doctors, laboratories, and medical service providers for TR office
• Obtain pricing for tests, medical analyses, and related services
• Request and compare quotations from suppliers and service providers
• Share offers with management and coordinate approval processes
• Support the execution of related operational arrangements
  
  

✅ What you need to shine in this role

• Bachelor’s degree in Business Administration, International Trade, Occupational Health & Safety, or a related field
• Minimum 2 years of experience in a similar role
• Previous experience in administration, office coordination, operations, or executive support
• Strong organizational and multitasking skills
• Proficiency in English and Turkish
• Good command of MS Office
  
  

✨ What do we offer you at Eurofragance?

Much more than just a job! Take a look at everything we’ve prepared for you:

• Stability and growth in a solid company in full expansion.
• International environment with a multicultural team and language practice.
• Flexible start time.
• Medical insurance for your peace of mind.
• Food allowance to support your daily meals.
• Transport allowance to help cover commuting costs.
  
  

🌍 Why Eurofragance?

We believe in diversity and in creating a space where everyone feels welcome — regardless of gender, age, background, orientation, or ability.

We’re also deeply committed to sustainability: reducing our carbon footprint, enhancing energy efficiency and cultivating environmental respect.

By joining us, you become part of a company that actively works to make a positive impact on the planet — and on people.

Ready to join us on this sensorial adventure? 🌍

Send CV in English only