Administrative Payroll Assistant

Job Title: Payroll Data Entry Specialist

Department: Payroll/Client Services

Summary

We are looking for someone who likes to work in a fast-paced environment, is detail-oriented and loves working with numbers. We ask for your dedication to servicing our clients and in return we offer a fun, flexible, and casual environment. After training, the position may be hybrid with some work from home days nearly every week.

The role of the Payroll Data Entry Specialist is to ensure the accurate and timely entry of data related to payroll processing and reporting. This position provides an entry-level opportunity to assist with payroll processing of simple batches with the opportunity to grow into a payroll specialist role.

Essential Duties and Responsibilities
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Data entry of client payroll information ensuring accuracy and timeliness according to payroll processing schedule.
• Utilizes payroll systems to enter payroll and related data.
• Verifies new direct deposit information, including rapid pay cards are entered correctly into payroll system.
• May process simple payrolls.
• May assist payroll specialists in researching records and verifications.
• Assists in preparing and sending out invoices.
• Involved in preparing statements of cash flow, Activity Reports, on a weekly basis for all clients.
• Regular communication with payroll specialists and managers to coordinate data entry and invoicing activities.
• Performs other duties as requested.

Competencies:

• High school diploma or G.E.D and less than one year of related training and experience
• Associates degree in Accounting or Finance preferred
• Strong attention to detail with demonstrated accuracy and thoroughness
• Good verbal and written communication skills
• Maintains confidentiality
• Works with integrity and ethically
• Balances team and individual responsibilities
• High level of organization and time management skills
• Ability to work daily, independently, multi-task, and prioritize
• Flexible, adaptable, detail-oriented and self-motivated
• Basic knowledge of Microsoft Word, Excel, and Outlook
• Regular, consistent attendance the team can count on

Education and/or Experience

A minimum of a high school diploma or general education degree (GED); and less than one year related experience and/or training; or equivalent combination of education and experience. 2-year degree helpful

Language Skills
Ability to read and interpret documents such as employee time sheets and payroll and accounting related reports. Ability to speak effectively within the team and organization.

Mathematical Skills
Ability to apply concepts of basic algebra.

Reasoning Ability
Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement

Physical Setting:

• Office

Work Location: Hybrid remote in West Bend, WI 53095