Administrative POS Finance Manager

POSITION FUNCTION

Process payroll and all liability payments associated with payroll. Process all vendor payables. Provide administrative support for all administrative positions, including financial, POS, operations, marketing, and human resources. Provide support and administrative assistance for department managers, as needed and requested. Work towards ensuring the Co-op’s mission. Adhere to the Co-op’s code of conduct.

ESSENTIAL FUNCTIONS:

● Process payroll in entirety

● Responsible for maintaining all staff benefit deductions in regards to payroll

● Make all payroll tax deposits and maintain all documentation

● Follow payroll procedures for terminated employees

● Maintain and file all payroll and invoice documentation

● Processes vendor invoices and credits

● Investigates account payable discrepancies

● Maintain good working relationships with vendors

● To be a source for all staff support

● Develop & Implement HR strategies and initiatives aligned with the overall business strategy ● Manage recruitment of qualified candidates through various traditional and non-traditional methods

● Develop strategic recruiting and retention plans

● Develop and administer selection processes and ensure compliance with all employment laws

● Manage the progressive disciplinary system to ensure that disciplinary process and procedures are applied consistently through the coop

● Handle employment, hiring and termination process

● Manage benefits. Ensure all benefit options are provided for all eligible staff

● Maintain necessary staff record keeping and legal employment processes

● Ensure all claims procedures are provided for payroll

● Ensure, update and uphold Co-op policies and procedures

● Follow B policies regarding Staff and GM

● Ensure safety in the workplace

● Help to conduct staff meetings and other department meetings when necessary

● Support Managers in follow through with staff encouragement as well as disciplinary action as needed

● Follow through with any legal documentation such as L & I, job confirmations, and recommendations for other jobs

● Introduce expectations, rules, safety codes and legal documents to all new staff

Qualifications:

● Quick books experience processing accounts payables and knowledge of accounts payable reports

● Possess strong interpersonal, communication (verbal and written), proactive problem solving, time management and follow through skills

● Experience with journal entries and accruals

● Possess excellent customer service skills

● Possess strong organizational skills with attention to detail

● Capable of handling multiple tasks at one time

● Able to respond appropriately to changes in direction or unexpected situations ● Computer literacy required, including experience with Excel using basic

● Previous payroll experience for no less than 25 employees

● Experience using payroll software and processing payroll taxes

● Experience with garnishments and retirement deductions

● Experience with filing and basic office equipment functions

● Experience with full cycle accounts payable

● Experience processing large volume of invoices

● Experience working with multiple department breakouts

● Able to work a flexible schedule to support business needs, including evenings, weekends, and holidays. Dependable attendance is required.

● Ability to:

Read and understand financial statements

Accurate 10 key ability

Be adaptable and flexible

Follow all policies and procedures

Handle multiple demands with a positive attitude

Lift 30-50 lbs. when necessary

Climb a ladder when necessary

Sit for long periods of time

Work efficiently in a fast paced environment

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule

Work Location: In person