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Administrative Program Assistant
Administrative Program Assistant
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Please see Special Instructions for more details.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Search Chair, Dustin Johnson
Dustin.Johnson@oregonstate.edu
Search Chair, Dustin Johnson
Dustin.Johnson@oregonstate.edu
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
Due to funding, OSU will not sponsor immigration work authorization for this position (e.g., H-1B, etc.).
Due to funding, OSU will not sponsor immigration work authorization for this position (e.g., H-1B, etc.).
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Position Information
Department
Ext Malheur Co Office (TEX)
Classification Title
Administrative Program Assist
Job Title
Administrative Program Assistant
Appointment Type
Classified Staff
Job Location
Ontario
Benefits Eligible
Part-Time, benefits eligible
Remote or Hybrid option?
Yes
Employment Category
Limited Duration
Job Summary
This recruitment will be used to fill two part-time (approximately 20 hours per week), limited duration, Administrative Program Assistant positions for the Oregon State University’s Extension Service in Malheur County. These positions are located in Ontario, OR.
The Administrative Program Assistant (APA) position is based at the Oregon State University (OSU) Division of Extension and Engagement’s Extension Service Malheur County Office and aligns under the Extension Agriculture and Natural Resources Program. A hybrid working arrangement may be possible (refer to the working conditions section). These are limited duration appointments and are dependent upon funding. The initial appointment period is one year with the possibility of extending to a total of 18 months, dependent upon availability of funding.
The Administrative Program Assistant (APA) position is based at the Oregon State University (OSU) Division of Extension and Engagement’s Extension Service Malheur County Office and aligns under the Extension Agriculture and Natural Resources Program. A hybrid working arrangement may be possible (refer to the working conditions section). These are limited duration appointments and are dependent upon funding. The initial appointment period is one year with the possibility of extending to a total of 18 months, dependent upon availability of funding.
The APA supports the OSU Extension supervising faculty with the Oregon Watershed Enhancement Board subaward with the Owyhee Watershed Council for the Bonita Road, Cow Valley, and Durkee Wildfire Recovery Planning Project. The APA implements applied educational and technical components of post-wildfire recovery planning by assisting with the development of spatial Emergency Stabilization and Recovery (ESR) assessments and site-specific restoration plans for private rangelands.
Working with moderate independence under the direction of the supervising faculty, the APA coordinates landowner outreach and scheduling, organizes engagement materials, maintains communication logs, assists with draft geospatial information system (GIS) map preparation, participates in field verification and vegetation assessments, compiles draft ESR classifications, and drafts portions of restoration plans for the review of the supervising faculty. The APA contributes directly to project objectives by supporting landowner education, facilitating science-based recovery planning, and advancing timely completion of approximately fifteen pasture-level ESR assessments and associated restoration plans.
This individual is responsible for assisting the supervising faculty with ensuring non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with Civil Rights and Language/Visual Access regulations.
About Malheur:
Malheur County is one of 36 counties in Oregon and is located in Eastern Oregon. Malheur County is also one of 10 Oregon counties to be identified as frontier. The Extension Service in Malheur County offers research-based information to strengthen communities, improve lives and manage resources with programs in 4-H Youth Development, Family & Community Health, Field & Forage Crops, and Livestock & Rangeland Management.
About Extension Agriculture and Natural Resources (ANR) Program:
The Division of Extension and Engagement’s Extension ANR program aims to promote improvements in the economic, environmental and social well-being of Oregon residents. The ANR program serves broad and diverse audiences in Oregon communities having specialized interests by delivering information through faculty who have a presence in 36 county offices, 11 branch agricultural experiment stations at 14 locations, and who represent 11 academic departments at Oregon State University.
About the Division of Extension and Engagement (division):
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division’s website.
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division’s website.
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
45% – Educational program support
- Supports implementation of Extension’s ESR assessment and restoration planning program by assisting with landowner engagement, preparing educational and outreach materials, supporting field-based assessments, and sharing pre-approved technical information related to post-fire recovery planning.
- Creates accessible and inclusive environments and provides reasonable accommodations.
- Assists with preparing draft maps, summaries, and planning documents for faculty review; and supports on-site non-credit educational interactions with landowners and partners under the guidance of faculty/program leads. Travel/driving required.
25% – Program coordination and logistics
- Coordinates scheduling of landowner meetings, field visits, and partner communications according to established project plans; maintains contact logs; organizes project timelines; and tracks deliverables for reporting to faculty to ensure alignment with grant requirements.
- Assists with development and distribution of engagement materials and supports day-to-day workflow management by following established procedures, timelines, and guidelines within established program parameters.
15% – Outreach and stakeholder engagement
- Support outreach efforts by maintaining contact lists, distributing educational materials, and assisting with presentations, exhibits, or public communications to support effective stakeholder engagement across the identified population(s).
10% – Data collection, reporting, and documentation
- Compiles and organizes spatial and field data, maintains project records, prepares draft reports, and assists faculty with documentation required for grant reporting and compliance.
- Ensures data accuracy and proper record retention by following established data management and retention guidelines in accordance with the guidelines of the division and project.
5% – Team collaboration and professional development
- Participates in project meetings.
- Collaborates and coordinates with OSU faculty and partner organizations.
- Engages in relevant training to maintain technical skills in GIS, ESR protocols, and Extension program delivery.
- Completes the division’s civil rights training session(s).
- Assists the supervising faculty with reporting appropriate civil rights data from non-credit educational programming and outreach activities into the division’s reporting system for the internal civil rights review.
What We Require
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need
- General knowledge and ability to use computers, including proficiency with information technology and professional office software such as Microsoft Word, PowerPoint, Excel.
- Strong verbal and written communication skills, with ability to communicate with a broad and diverse audience in a culturally responsible manner.
- Ability to work independently with minimum supervision.
- A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
- Bachelor’s degree in agricultural sciences, agribusiness, ecology, animal science, or a closely related field.
- Direct experience with wildfire rehabilitation and/or ecological restoration.
- Experience using geospatial information system (GIS) tools to generate maps for private landowners.
- Experience working on efforts to mitigate invasive annual grasses in the sagebrush steppe.
- Experience working directly with private landowners.
- Knowledge of the grass-wildfire cycle on sagebrush rangelands.
Working Conditions / Work Schedule
- Work performed during the 20-hour work week may be outdoors in rough and rugged high desert environments.
- An occasional overnight stay for trips related to the operations and/or professional development opportunities may be necessary.
- The primary work location for this position is the OSU Extension Malheur County Office in Ontario, Oregon. However, a hybrid working arrangement may be established via OSU’s Flexible Work Arrangement Agreement Form, with pre-determined periodic reviews of on-going work for continuation of the agreement. The individual will be required to attend training sessions and meetings in person at the Extension Malheur County office and be able to travel/drive throughout Malheur County during the work week to complete the responsibilities of the position.
- Driving/traveling is required to meet with landowners and conduct field visits throughout remote areas of Malheur County. An OSU Motor Pool driver’s authorization form must be completed prior to driving on behalf of OSU.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$20.98
Max Salary
$31.63
Link to Position Description
Posting Detail Information
Posting Number
P05603CT
Number of Vacancies
2
Anticipated Appointment Begin Date
04/30/2026
Anticipated Appointment End Date
04/29/2027
Posting Date
03/30/2026
Full Consideration Date
Closing Date
04/07/2026
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Search Chair, Dustin Johnson
Dustin.Johnson@oregonstate.edu
Search Chair, Dustin Johnson
Dustin.Johnson@oregonstate.edu
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
Due to funding, OSU will not sponsor immigration work authorization for this position (e.g., H-1B, etc.).
Due to funding, OSU will not sponsor immigration work authorization for this position (e.g., H-1B, etc.).
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
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