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Administrative Program Coordinator
- Coordinates day-to-day operations of the education & residency programs
- Provides administrative support for Program Director, Associate Programs Director, and Trainees
- Assists with program committees (program evaluation committee, clinical competence committees, etc.)
- Coordinates with Associate Director of Education and Program Manager to update program policies and other materials as needed to be compliant with ACGME/GME office
- Assist’s trainees with program policies and procedures
- Coordinates with Associate Director of Education to update competency-based rotation goals and objectives
- Executes program letter of agreement (PLA) between programs and participating sites
- Assists with producing and distributing annual rotation schedule and changes including entering and updating in relevant systems
- Assists with producing, distributing, and coordinating didactic conference schedule
- Coordinates program events
- Proctoring of annual specialty in-training examination
- May communicate with specialty board, specialty societies, and other organizations
- Works with GME office to ensure trainess compliance with medical and controlled substances licenses, DEA numbers, TB tests, computer training modules, and RQI
- Reports on call meal money for trainees to the GME office
- Assists with updating ACGME Annual Program Review with Associate Director of Education and Program Manager
- Monitors trainees work hours, runs monthly work hour violation report and assist Program Director with reporting violations
- Assists with trainee recruitment
- Manages reimbursements and travel for trainees
- Processes procurements for the program and for trainees
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
- Previous GME experience.
- Knowledge of the following applications/websites: Medhub, ACGME, ERAS, NRMP, and SF Match.
- Understanding of the Accreditation Council for Graduate Medical Education (ACGME) requirements for Institutional, Common, and specialty program requirements and the accreditation process.
- Superior organizational skills.
- Excellent communication and interpersonal skills including written and verbal.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)?
- Yes
- No
- * How many years of directly related work experience do you have?
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 5 years
- 5 years or more, but less than 8 years
- 8 years or more
- Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more
- Please rate your current knowledge level of the Accreditation Council for Graduate Medical Education (ACGME) program requirements and accreditation process.
- No prior knowledge
- Basic level knowledge
- Intermediate level knowledge
- Advanced level knowledge
Applicant Documents
- Resume
- Cover Letter
Schedule may vary
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