ADMINISTRATIVE SECRETARY

Requisition No: 866175

Agency: Children and Families

Working Title: ADMINISTRATIVE SECRETARY - 60057759

Pay Plan: Career Service

Position Number: 60057759

Salary: $33,760

Posting Closing Date: 12/12/2025

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Florida Department of Children & Families - Children’s Legal Services Program

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

We have excellent benefits including affordable health insurance plans & options, liberal sick leave and annual leave policy, and, a tuition waiver program through state colleges and universities. We offer 9 holidays and 1 personal day, FRS Investment or FRS Pension plan and numerous pre-tax and post-tax benefit options.

Description: This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding.

Job Responsibilities/Examples of Work May Include:

• Preparing Notices of Filings of legal documents and summonses;

• Creating, maintaining, and closing case files;

• Transporting legal documents to and from the courthouse daily;

• Answering phones;

• Filing documents in case files;

• Filing documents with the court;

• Sorting and distributing paper mail and electronic mail;

• Operating copy machine;

• Entering data timely and accurately into statewide databases;

• Tracking court calendar activities;

• Transmitting work electronically to other locations;

• Preparing travel reimbursement requests;

• Preparing witness requests; and

• Monitoring and ordering office supplies.

Minimum Requirements:

• Excellent communication skills.

• Knowledge of office professionalism and practices.

• Computer experience, particularly with Microsoft Office (Word and Excel).

• Ability to use copying and fax machine.

• Ability to organize files and other records.

• Ability to enter data in records management systems.

• Ability to handle telephone calls in a courteous and effective manner.

• Prior experience working in a legal office preferred.

Special Note:

• Incumbents in this position may be required to transport files (up to 25 lbs.) to and from the courthouse regularly.

• Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the PeopleFirst Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. Veterans' preference will be given to eligible veterans and their spouses in accordance with Chapter 295 of the Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.