Administrative Secretary

We are seeking a highly organized and proactive Secretary to provide comprehensive administrative support to our Research & Development team. The ideal candidate will be detail-oriented, discreet, and comfortable working in a fast-paced, innovation-driven environment.

Key Responsibilities

• Manage and maintain executives' calendars, schedule meetings, and coordinate appointments
• Handle incoming and outgoing correspondence (emails, letters, calls) on behalf of the R&D department
• Prepare, format, and proofread technical documents, reports, presentations, and meeting minutes
• Organize and maintain confidential files, records, lab documentation, and research archives
• Coordinate travel arrangements and itineraries for R&D staff and visiting researchers
• Liaise with internal departments, external vendors, academic institutions, and regulatory bodies
• Assist in tracking research project timelines, deadlines, and deliverables
• Manage procurement of office and lab supplies; monitor departmental budgets and expenses
• Support organization of seminars, conferences, workshops, and R&D review meetings
• Maintain confidentiality of proprietary research and sensitive company information at all times

Qualifications & Requirements

Education: Bachelor's degree in Business Administration, Office Management, or related field. Diploma in Secretarial Studies is an advantage.

Experience: Minimum 2–4 years as a secretary or executive assistant; experience in a technical or R&D environment is strongly preferred.

Skills:

• Excellent written and verbal communication in English
• Proficiency in MS Office Suite and document management systems
• Strong organizational and time-management skills
• High level of discretion with confidential information
• Familiarity with scientific terminology and research documentation is a plus

Competencies

Attention to detail · Proactive & self-motivated · Strong interpersonal skills · Problem-solving · Adaptability

Salary 3K