ADMINISTRATIVE SECRETARY, Constable 8

Summary

Essential Duties and Responsibilities

• Prepares monthly and yearly civil and criminal reports as required by the State of Texas and the Tarrant County Auditor’s Office.
• Enters daily civil and criminal papers and financials, tracks budget expenditures, and processes purchase requisitions and purchase orders.
• Prepares and tracks incoming and outgoing correspondence and enters dispositions of completed paperwork.
• Monitors and logs money and prepares deposits for civil service fees and constable sales.
• Notifies attorneys and courts regarding service attempts and problems and reissues paperwork as necessary.
• Coordinates and distributes paperwork for deputies; ensures proper documentation and handling of sensitive records.
• Processes purchase requests, maintains inventory records and orders supplies as needed.
• Maintains department and supervisor calendar and schedules appointments or meetings.
• Greets and assists visitors in person or over the phone regarding document drop-off, service status, or general inquiries.
• Prepares documentation for court purposes and generates routine reports from departmental systems.
• Files and retrieves documents in accordance with records retention policies and procedures.
• Performs other duties as assigned.

• Strong clerical and administrative skills
• Ability to manage office filing systems and scheduling
• Able to interact effectively with the public and coworkers
• Excellent customer service and communication skills, both verbal and written.
• Ability to work in a fast-paced environment.
• Must be able to stay organized and know how to prioritize the workload.
• Ability to work independently and as part of a team.
• Proficient with computers and Microsoft Office 365 Suite.
• Advanced analytical skills.

Minimum Requirements

• High school diploma or GED.
• Three (3) years of full-time office work experience.

Preferred Requirements:

• Bilingual (Spanish/English)

• Prior experience working in law enforcement or legal setting

* * * IMPORTANT * * *

To be considered for this position, your application must be complete and clearly reflect the minimum qualifications. Incomplete information in the Education (including type of degree, field of study, and graduation status), Experience, or Certification/License sections may result in disqualification, as eligibility for minimum qualifications cannot be confirmed without complete documentation. Proof of educational attainment required during onboarding.

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Physical Demands and Work Environment & Other Requirements