Administrative Secretary (Real Estate Office)

We are seeking a highly organized and reliable Administrative Secretary with a minimum of 3 years of experience, preferably within the real estate sector. The ideal candidate will support daily office operations, manage documentation, and ensure smooth coordination between clients, agents, and management.

This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced real estate environment.

Key Responsibilities

• Manage office calendars, appointments, and meeting schedules
• Handle phone calls, emails, and official correspondence
• Prepare, review, and organize real estate transaction documents
• Coordinate with clients, brokers, agents, and service providers
• Draft contracts, reports, and administrative documents
• Maintain accurate digital and physical filing systems
• Assist with property listings and marketing documentation
• Ensure compliance with required real estate paperwork
• Provide general administrative support to management

Qualifications & Requirements

• Minimum 3 years of administrative or secretarial experience
• Previous experience in real estate is required
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with real estate management software is a plus
• High level of professionalism and confidentiality
• Ability to work independently and meet deadlines
• Arabic language proficiency is a plus
• Experience working with Middle Eastern clients preferred
• Familiarity with the Syrian / Levant real estate market is an advantage

Preferred Skills

• Experience handling real estate contracts and documentation
• Knowledge of property management processes
• Strong problem-solving and coordination abilities
• Excellent attention to detail

Job Type: Full-time

Application Question(s):

• 1. How many years of administrative or secretarial experience do you have?

Less than 1 year

1–2 years

3–5 years

5+ years

• Do you have previous experience working in a real estate office?

Yes

No

• 3. How many years of experience do you have handling real estate documentation and contracts?

None

1–2 years

3+ years

• 4. Have you worked with real estate management software before?

Yes (please specify)

No