Administrative Specialist

1. Job Objective

efficiency through organizing and coordinating daily tasks, managing files and correspondence, preparing reports, and supporting activities and procedures. The role also includes delivering various support services to ensure smooth workflow and achieve organizational goals.

2. Key Duties and Responsibilities

Primary Responsibilities

• Organize and manage employee records and administrative documents with accuracy and confidentiality.
• Coordinate internal and external meetings and prepare required documentation.
• Receive, classify, and distribute incoming and outgoing mail, and follow up on employee procedures.
• Enter and update data in administrative systems such as Oracle.
• Prepare periodic reports, statistics, and manage administrative processes related to employees.
• Provide administrative support to employees and ensure smooth workflow.
• Follow up on the implementation of policies, regulations, and documentation of employee administrative activities.
• Monitor task completion, attendance, leave, and reassignment.
• Prepare work schedules for employees and maintain records of administrative and financial processes.
• Communicate with colleagues across various departments and coordinate with the administration.
• Implement organizational policies, internal administrative systems, and procedures.
• Coordinate between employees within the department and with other departments.
• Archive records and maintain administrative files, policies, and regulatory documentation.
• Create maintenance requests and leave applications in the relevant systems.
• Monitor petty cash transactions and verify daily administrative expenses.

Other Duties

• Perform any additional tasks assigned by the direct manager.

3. Required Qualifications and Experience

Qualifications

• Diploma or Bachelor’s degree in a related field.

Experience

• Minimum of 3 years of administrative experience .

4. Required Skills and Competencies

Skills

• Communication skills
• Teamwork and cooperation
• Commitment and reliability
• Organizational and administrative skills

Competencies

• Document and records management