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Administrative Specialist
JOB_REQUIREMENTS
Hires in
Not specified
Employment Type
Not specified
Company Location
Not specified
Salary
Not specified
Posting Date
12/23/25
Application Deadline
12/29/25
Pay Range
Min - 1st Quartile - Mid - Max$20.25 - $22.81 - $25.38 - $30.50
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.03 to $21.50.
This position is non-exempt under the FLSA.
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.
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Job Type
Classified – Judicial CPR
Department
D800 Superior Court
About the Position
The Administrative Specialist is the first point of contact for the Security Department and is primarily responsible for providing exemplary customer service that is fundamental to the continued success of our operations. Additionally, this position requires sound judgment and excellent organizational skills to provide administrative support to the Security Director and other staff.
ABOUT THE SUPERIOR COURT:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
POSITION QUALIFICATIONS
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
- High School Diploma or GED
Experience:
- Two (2) years of office, clerical, or administrative level experience
OR
Combined education and experience qualifications:
- Post-secondary education may substitute for the experience requirement on a year-for-year basis
Our Preferred Candidate has:
- Bilingual in Spanish/English
Knowledge, Skills, and Abilities:
Knowledge of:
- Principles and processes for providing customer service including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
- Administrative and clerical procedures and systems such as word processing, managing files and records, and data entry
- Office practices, procedures, and terminology
Skill in:
- Completing assignments accurately and with attention to detail
- Written and verbal communication with others to convey information effectively
- The use of computer applications including Microsoft Office 365 and Workday
- Establishing effective working relationships with others
Ability to:
- Learn, understand, and perform court processes and procedures
- Use effective time management skills to handle multiple tasks at once
- Organize, prioritize, and manage work/activities to achieve established goals
- Excel in a high volume and time-sensitive work environment
- Problem solve a variety of situations
- Process and handle confidential information with discretion
ESSENTIAL JOB TASKS
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Manages the Judicial Branch key accountability and distribution program
- Processes paperwork related to new hires, requisitions, access data, incident reports, security officer assignments, department organizational charts, and other technical operations
- Works with the Maricopa County Parking Coordinator on parking access for Judicial Branch employees; assists with managing parking access in secured parking locations
- Provides customer service support to internal and external JBSD customers
- Reviews, maintains, and processes requests for departmental documents to ensure compliance with state and federal guidelines
- Assists with managing the department’s staff calendar, schedules appointments, and coordinates meetings; gathers information for meetings, and prepares and distributes meeting materials
- Obtains and disseminates criminal history information in response to internal requests related to access management, security clearances, and background investigations
- Assists in the preparation of budgetary receipts and background files for final approval
- Assists with maintaining the office supply inventory by checking stock to determine inventory level, anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies and distribution to regional staff leaders
- Performs data entry and creates and maintains department files to ensure adequate recordkeeping
- Updates the Security department’s SharePoint sites and weekly activity reports
- Assists with managing the Infinity Access Management System and serves as a backup in the absence of the Access Management Assistant
Working conditions:
Will require occasional travel to other court locations as needed for coverage. While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit or
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
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