Administrative Specialist

The work we do matters!

Hiring Agency:

Health & Human Services - Agency 25

Location:

Lincoln, NE

Hiring Rate:

$19.940

Job Posting:

JR2025-00021783 Administrative Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

01-12-2026

Job Description:

The Administrative Specialist for the Office of Procurement and Grants at the Department of Health and Human Services (DHHS) provides advanced technical and administrative support to mid-level and senior management. This role is focused on the efficient processing, coordinating, tracking, and monitoring of program and administrative functions related to procurement and grants. The Administrative Specialist ensures that payments are processed in compliance with state statutes and policies, assists staff with resolving payment errors, and offers excellent customer service to internal and external stakeholders. This position plays a crucial role in supporting the smooth operation of the DHHS Office of Procurement and Grants unit, impacting the overall accuracy and efficiency of the agency’s administrative functions.
What we Offer:
13 paid Holidays
Generous leave accruals that begin immediately
Military leave
156% match on retirement contributions
Health, dental, vision, and life insurance options
Public Service Loan Forgiveness Program (PSLF) through the Federal government
Tuition Reimbursement
Dependent tuition reimbursement program with partnering Nebraska community colleges
Training and Development based on your career aspiration
Employer-paid $20,000 life insurance policy



Work Hours: Monday to Friday, 8:00 AM - 5:00 PM
Dress Attire: Business Casual

Job Duties
Plan, organize and implement work assignments with the contracts team to meet goals and objectives of DHHS Office of Procurement and Grants.
Review, process, and approve payment requests submitted in state accounting systems using State statutes, policies, and standard operating procedures.
Assist DHHS staff in researching, understanding, and resolving payment processing errors timely. Route and receive documents for electronic signature by delegated State staff and third parties. Provide customer service via phone, teleconference, and email to DHHS stakeholders. Provide advice, training and support to staff within their assigned division on payment requests submitted in state accounting systems using State statutes, policies, and standard operating procedures

Requirements/ Qualifications

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Preferred Qualifications Experience in reviewing sub-award/contract invoices and supporting documentation. Experience in accounting, procurement, and/or payment processing. Experience using OnBase, Contract Management Systems, and/or JD Edwards Enterprise One

Other: Some positions may require experience and/or training that is unique to the work assigned; a valid driver’s license or the ability to provide independent authorized transportation; and/or criminal history background checks and other specific background check protocols for their agency.

Knowledge of: Methods of filing, record keeping, and correspondence in physical or electronic formats.

Ability to: organize personal work assignments, code/sort and index material, file and retrieve records/documents in accordance with an established system; identify similarities and differences between two or more sets of data; write legibly; communicate with agency staff and the public in person, via teleconference and via telephone; understand and carry out instructions; interact with co-workers, government officials, and the public, compute and tally figures involving the use of addition, subtraction, multiplication, division, percentiles and fractions; operate office equipment.

Human Relation Skills: Ability to establish and maintain effective, professional working relationships with all team members, employees, customers, and suppliers .

Computer Skills

Knowledge of computer systems, including, but not limited to, time and leave entry, information systems, financial and purchasing systems, and policies and regulations.

Ability to use the following programs: Microsoft Office Suite programs, Cisco Webex, and other purchasing specific software programs

If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.