Administrative Specialist

Job Summary:

Has responsibility for supporting and assisting the Human Resources Director with a variety of functions, including collecting and managing all data and documentation pertaining to the organization’s staff, performing background checks, verifying compliance with licensure requirements, and providing new employee orientation.

Supervisory Responsibility: No

Essential Job Functions include:

• Organize, compile, and update company personnel records and documentation
• Assist with special projects
• Assist with recruitment events
• Distribute, copy, fax, and scan correspondences as needed
• Other duties as assigned

Qualifications - Knowledge/Skills/Abilities include:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to adapt to the needs of the organization and employees.
• Ability to prioritize tasks.
• Proficient with Microsoft Office Suite or related software.

Work Environment: the work environment; temperature, noise level, inside or outside, or other factors that will affect the person's working conditions while performing the job.

• The work environment is consistent with a typical office setting.
• Standard office setting with the job requiring long periods of sitting in front of a computer.
• May occasionally experience moderate noise levels.

Physical Demands: This role requires sitting, standing, walking, lifting, carrying, reaching, pushing, pulling, repetitious computer and phone computer, and talking to people, weight minimum, etc.).

• Must be able to lift up to 25 pounds on occasion.

Travel: Less than 10% of local travel for this position.

Required Education and Experience: education and experience based on requirements that are job-related and consistent with business necessity

• Minimum level of education required – High School Diploma, GED, or equivalent
• Minimum years of experience required – none
• Proficiency in Microsoft Office Suite required

Additional Eligibility Qualifications: additional requirements such as certifications, industry-specific experience, experience working with certain equipment, licensure requirements, etc.).

• Must pass an extensive background check.
• Must be in compliance with drug testing requirements.
• Reliable transportation is required.
• Licensure requirements- Must meet minimum licensure annual training requirements.
  • This role includes licensure requirements for Administrators, Health & Safety, and HIPPA training.

Other Duties: As required to fulfill the ERC mission.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities and activities, and may change at any time with or without notice.

• It is my responsibility to forward requests for reasonable accommodation in writing to the Human Resources Department.
• It is my responsibility to notify Human Resources of any health condition that would impact the performance of essential position functions and/or any communicable disease or illness that has been contracted that would endanger staff or consumers during the normal course of performing essential position functions.

AAP/EEO STATEMENT:

The Elizabeth Richardson Center (ERC) is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State, and local laws that prohibit discrimination on the basis of sex, race, creed, color, religion, age, national origin, marital status, citizenship status, sexual orientation, gender identity, disability, ancestry, family status, medical condition, family care leave, genetic predisposition or status as a covered veteran and other protected characteristic under applicable law.

ERC embraces the concepts of a diverse workforce, and applies this to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate.

ERC will take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.