Important Recruitment Information for this vacancy

Agency Information: Kansas Department of Corrections

About the Position

Who can apply: Everyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: 8:00am - 5:00pm

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: Corrections, Parole, Reception, Clerical, Purchasing

Compensation: $17.39

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: This position coordinates and delivers the reception function for the Wichita Parole Office; provides direct administrative support to management and parole staff in the region; maintains UA supplies, office supplies and janitorial supplies and is responsible for entering requisitions in SMART.

Job Responsibilities may include but are not limited to the following:

Reception/Front Desk: Oversee the reception function for the Wichita Parole Office by coordinating work of front desk office staff who receive telephone calls and office visitors; look up information in OMIS, monitor lobby activity; handle all incoming and outgoing mail; prepare offender urine samples for pick-up; and receive and distribute deliveries. Prepare warrants and warrant withdrawals; type letters, forms, reports, lists and other materials as needed to ensure smooth operation of the reception function. Prepare certificate of IDs for maxed offenders and updated demographics in Athena as appropriate.

Purchasing/Inventory: Order and maintain adequate UA, janitorial, and office supplies for the Wichita Parole Office. Monitor janitorial vendor performance by maintaining a log of contacts and reasons for contact. Process travel payment vouchers, reviewing for accuracy and completeness. Audits vehicle daily logs for accuracy and submits to Central Office. Maintains file copies of daily vehicle logs. Maintains office equipment and schedules routine maintenance and repairs. Enters all requisitions in SMART.

Administrative Support: Support the Regional Director, Deputy Director and Parole Supervisors by preparing or directing the preparation of correspondence, office, and cell phone lists. Do any scheduling of meetings, trips, or other matters as requested. Provide overall administrative support to the Regional Director and Deputy Director to include human resources clerical work.

Purge maxed files, scan all paperwork that is to be retained.

Perform other duties as needed/assigned.

Qualifications

• Education: High School Diploma or equivalent

Licensing & Certification: Must maintain a Kansas Driver's License

Minimum Qualifications: Two years experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.

Post-Offer, Pre-employment Requirements: Must pass a background check and drug screen.

Recruiter Contact Information

Name: Ann Duffy

Email: Ann.Duffy@ks.gov

Phone: (785) 250-8768

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions