Administrative Specialist I

One Federal Solution (OFS) is a leading provider of professional services to Defense and Civilian agencies, with over two decades of experience in business intelligence, acquisition, procurement, and administrative support. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to delivering high-performance solutions for government partners.

We are seeking an Administrative Specialist I to join our team in Washington, DC. This role is essential in supporting office operations, ensuring compliance, and maintaining efficient administrative processes within a fast-paced government environment.

Key responsibilities include:

• Providing comprehensive administrative, program, and office operations support
• Performing administrative management functions for office, project, and program operations
• Reviewing and applying administrative policies and procedures
• Developing and maintaining administrative systems and processes
• Composing and routing correspondence, tracking actions to completion
• Greeting visitors and managing incoming calls
• Reviewing outgoing correspondence for compliance
• Assembling information for reports and responses
• Ensuring documents are accurate, properly formatted, complete, and submitted on time
• Preparing and overseeing meeting minutes, presentations, reports, and project documentation filing
• Utilizing Microsoft Word, Excel, PowerPoint, and Access to create charts, spreadsheets, presentations, and reports
• Collecting, tracking, and analyzing administrative and program data
• Coordinating with staff and management to support workflow and work distribution
• Supporting procurement activities, including purchase requests, PO review, and supply/property tracking
• Assisting with property management and inventory tracking/reporting
• Supporting compliance with financial and procurement procedures
• Providing timely status updates and performing other duties as assigned

Requirements

Required Qualifications:

• High school diploma or GED
• 2+ years of relevant administrative or office support experience
• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Preferred Qualifications:

• Working proficiency with Microsoft Access
• Experience providing administrative support in a U.S. Department of State environment

Benefits

• Comprehensive health insurance coverage (medical, dental, vision)
• Paid time off and federal holidays
• Retirement plan options
• Professional development and training opportunities
• Supportive work environment with opportunities for growth